Human Resources Coordinator

The Human Resources Coordinator is a highly responsible administrative position that assists the Human Resources Manager in the management, planning, coordination, direction, and administration of Human Resources functions within the Sheriff’s Office. This position supports both sworn and civilian personnel operations and ensures the effective delivery of HR services in compliance with agency policy and applicable state and federal employment laws.

Primary responsibilities include the supervision of Human Resources staff and oversight of critical HR functions such as benefits administration, compensation processes, personnel records management, and the maintenance and operation of Human Resources information systems. The Human Resources Coordinator assists with the coordination and implementation of HR services, policies, and programs through Human Resources staff, reports directly to the Human Resources Manager, and provides guidance and support to supervisors, command staff, and employees regarding human resources matters.

This position plays a key role in ensuring compliance with applicable federal, state, and local employment regulations, as well as agency policies and procedures governing personnel administration within a law enforcement environment.

The Human Resources Coordinator is expected to uphold and exemplify the agency’s core values of honesty and integrity, accountability, teamwork, trust and respect, and commitment to excellence, while maintaining strict confidentiality of sensitive personnel information.

To be successful in this position, the employee must demonstrate strong leadership and organizational abilities, along with proficiency in data entry and information retrieval, time management, and the use of HR-related computer systems and databases. The position also requires effective written and verbal communication skills, strong interpersonal and customer service skills, and sound problem-solving abilities when addressing personnel issues in a professional law enforcement setting.

• Administer and supervise the Human Resources Unit, including position classification, onboarding/offboarding, benefits administration, compensation, retirement processing, sworn training certifications, volunteer coordination, and internship programs.
• Serve as a liaison between management by providing guidance on personnel policies, interpreting agency procedures, and assisting with the resolution of workplace concerns in accordance with agency policy and applicable state and federal regulations.
• Administers and provide operational support for employee benefit programs including life, health, dental, and vision insurance, Florida Retirement System (FRS) benefits, annual leave, and sick leave for both active and retired personnel.
• Assists the Human Resources Manager with the implementation, interpretation, and compliance of Sheriff’s Office policies, General Orders, Strategic goals and administrative procedures affecting sworn and civilian personnel.
• Coordinate and manage annual and ongoing benefits enrollment, including open enrollment periods and enrollment of newly eligible employees.
• Coordinates and manages annual and ongoing benefits enrollment for agency personnel, including open enrollment periods and enrollment of newly eligible employees.
• Manages and processes agency position control functions including personnel actions related to hiring, promotions, transfers, reassignments, separations, and retirements for sworn and civilian staff.
• Maintains and monitors the Sheriff’s Office Monthly Vacancy Report to ensure accurate staffing levels and reporting for authorized sworn and civilian positions.
• Reviews all agency Personnel Action Request Management System (PARMS) submissions from divisions and departments for accuracy and compliance prior to routing through DocuSign for appropriate command staff approvals.
• Prepares and coordinates official transfer and promotional orders for signature and issuance by the Sheriff.
• Maintains and updates personnel records within the agency’s Human Resources Information System (HRIS) and other administrative databases.
• Provides guidance to employees, supervisors, and command staff regarding personnel policies, benefits, leave administration, and applicable employment regulations affecting law enforcement agencies.
• Coordinates and updates the Sheriff’s Office organizational charts to reflect current chain-of-command structures, authorized positions, and division assignments.
• Coordinates the implementation of agency disciplinary actions in accordance with established policies and procedures.
• Prepares and coordinate all agency disciplinary forms and related documentation to ensure accuracy, consistency, and compliance.
• Ensures strict confidentiality of all personnel records, internal investigations, disciplinary documentation, and HR-related information in accordance with agency policy and public records laws, sharing sensitive information only with authorized personnel on a need-to-know basis as approved by the Sheriff or command staff.
• Perform other duties of a similar nature or level as assigned.
• Knowledge of human resources practices within a law enforcement or public safety agency environment.
• Ability to interpret and apply agency policies, General Orders, and applicable federal and state employment laws.
• Ability to work independently while managing multiple administrative priorities and meeting strict deadlines in a public safety environment.
• Ability to communicate effectively with sworn personnel, civilian staff, supervisors, and command staff at all levels of the organization.
• Ability to collaborate effectively within a team-oriented law enforcement administrative environment.
• Strong written and verbal communication skills, including the ability to prepare clear, concise, and professional administrative reports, memoranda, and personnel documentation.
• Ability to maintain professionalism, discretion, and impartiality when handling confidential personnel matters.
• Ability to represent the Sheriff’s Office in a professional manner consistent with the agency’s mission, values, and standards of conduct.
• Ability to maintain reliable attendance and respond to operational or administrative needs of the agency as required.
• Ability to perform all essential functions of the position without posing a direct threat to the health or safety of others in the workplace.

• Bachelor's degree and three (3) years of experience in human resources or a closely related field; required.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint; required.
• Equivalent combinations of education and/or experience sufficient to successfully perform the essential duties of the position will be considered.
  
  

• Prior supervisory experience; preferred.
• Possession of management and/or leadership training; preferred.
• Possession of, or the ability to obtain, a human resources certification (e.g., SHRM-CP, PHR, or aPHR); preferred.

• Must be able to lift, push, carry or pull a minimum of 25 pounds independently. 
• Work is performed in usual office conditions with rare exposure to disagreeable environmental factors.