Accounts Payable Specialist

ACCOUNTS PAYABLE SPECIALIST — Master Trades Group

Location: Will work ON-SITE out of our LTP Branch in Halethorpe MD 21227

Work Type: Full-Time, Hourly

Schedule: Monday–Friday | 8:00 AM – 5:00 PM On-site

Compensation: $25 - $31 / Hour

About Master Trades Group

Master Trades Group is a leading residential services platform providing HVAC, plumbing, and electrical solutions across the Mid-Atlantic and Southeast. We're proud of our strong local brands and our commitment to exceptional service, safety, and employee growth.

Why Join Our Team

• Competitive wages
• Medical, Dental, Vision benefits
• 401(k) with company match
• Paid time off and holidays
• Career growth in a rapidly expanding organization

Position Summary

MTG is seeking a skilled Accounts Payable Specialist / Analyst to support our Accounting Business Services (ABS) organization within the Procure-to-Pay (P2P) process. This role is responsible for processing and managing invoices, resolving queries, and ensuring timely vendor payments in a high-volume environment with strong internal controls. Accounts Payable (AP) Specialist / Analyst will provide excellent customer service while reviewing and controlling expenses by receiving, processing, verifying and reconciling invoices for payment.

The ideal candidate will have proven experience in accounts payable, familiarity with AP automation tools, and the ability to resolve complex AP issues quickly and effectively. They should also be proactive in identifying opportunities for process improvement and sharing recommendations with the team leadership.

Experience with advanced EXCEL, Three-Way Match, process improvement and automation adoption preferred. Experience with MEDIUS technology and automation process, Procure-2-Pay P2P Process strongly preferred. Experience with Multi-Entity (MTG has 20 branch locations) and Service Titan is helpful

What You'll Do

Maintain strong internal controls and ensure AP processes are followed consistently.

Accurately process invoices, reconcile vendor statements, and execute payment runs.

Collaborate with vendors, buyers, and internal teams to resolve escalated issues quickly.

Investigate discrepancies and recommend process or system improvements to management.

Support month-end AP closing activities, including reconciliations and reporting.

Provide AP-related data and documentation as needed for internal or external inquiries.

Assist in monitoring invoice processing performance, identifying trends, and recommending improvements.

Deliver high levels of customer service to both internal and external stakeholders.

Coordinate with Controllers and Treasury on payment timing, cash management, and intercompany activity.

Additionally:

• Participate in month-end and year-end close activities, including accruals, reconciliations, and audit support.
• Reconcile processed work by verifying entries and comparing system reports to balances.
• Charge expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
• Pay vendors by monitoring discount opportunities; verifying federal ID numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
• Maintain vendor relationships and ability to resolve issues and/or renegotiate contracts as needed.
• Pay reimbursable employee expenses by receiving and verifying expense reports and requests for advances.
• Maintain accounts payable general ledger and aging reports by verifying and posting account transactions and reconciling.
• Verify vendor accounts by reconciling monthly statements and related invoice transactions.
• Maintain historical records by filing documents.
• Disburse petty cash by recording entry; verifying documentation, and monthly reconciliations.
• Complete reports and analysis as needed.
• Provide support as required to the Accounting Department.
• Assist department with month end close, quarterly reporting, and regular training.

What We're Looking For

Experience with MEDIUS technology and automation process, Procure-2-Pay P2P Process, Solid understanding of three-way match process strongly preferred. Experience with Service Titan is helpful

• Ability to identify needs of automation and streamline with the use of technology
• Timely follow up with vendors and/or employees to resolve any outstanding AP issues.
• Communicate effectively using internal/external customer service.
• Ability to detail review vendor invoices and verify month close expenses and costs are in-line with budget.
• Strong attention to organization and detail.
• Strong interpersonal, verbal, and writing skills.
• Strong organizational skills and ability to maintain confidentiality.

EDUCATION/EXPERIENCE REQUIREMENTS:

REQUIRED:

• 5 years in a high volume payables environment or equivalent education in accounting
• Proficient in Microsoft Excel and Word
• Bachelor's degree or equivalent work experience.
• Minimum 3 years of experience in Accounts Payable, preferably in a centralized or ABS/AP-focused environment.
• Experience using Sage Intacct and Medius (or similar ERP/AP automation tools).
• Proven ability to maintain strong internal controls while managing high-volume transactions.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills in English.
• Proficiency in Microsoft Office (Excel, Word, Outlook, Teams).
• Ability to prioritize, multitask, and meet deadlines in a fast-paced environment.

Pre-Employment Requirements

Employment offers are contingent on successful completion of a criminal background check, drug screening, and (if applicable to role travel) a motor vehicle record (MVR) review, in accordance with applicable laws and regulations.

EOE

SCHEDULE:

Monday-Friday 8am-5pm; can change as business needs change

EOE Statement

The Master Trades Group and its affiliated entities, is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other protected characteristic as outlined by applicable federal, state, or local laws.

Salary : $25 - $31