Academic Coordinator, Department of Mechanical Engineering and Mechanics

Lehigh University's Department of Mechanical Engineering and Mechanics (MEM) is looking for an organized and detail-driven Academic Coordinator to keep its undergraduate programs running smoothly from curriculum planning and accreditation to faculty support and student engagement.

Position Number: S77000

This position is a Grade: 8 - 37.5 with an approximate salary range of $44,600 - $53,530 and is subject to change based on experience, skills and qualifications.

Key Responsibilities

• Provide operational leadership for undergraduate program administration, including curriculum updates, course scheduling, and line scheduling workflows in Banner.
• Guide domestic, transfer, and international undergraduate students through registration issues, petitions, university procedures, and academic progression requirements.
• Coordinate operational support for ABET accreditation and continuous improvement efforts, including the collection, organization, and management of course assessment documentation.
• Provide high-level administrative support to the Department Chair and Associate Chair, utilizing independent judgment to resolve day-to-day operational issues and manage confidential records.
• Facilitate faculty recruitment and search processes, managing job advertisements, applicant communications, travel logistics, and interview itineraries.
• Plan and execute major departmental events, including undergraduate recruitment days, Major Declaration Day, seminar series, and Advisory Council activities.
• Lead undergraduate outreach and communications by creating digital and print promotional materials, managing department/faculty web content, and increasing program visibility.
• Extract and analyze academic program data, learning outcome surveys, and course evaluations utilizing university systems like Banner and Argos.
• Monitor operational budgets and expenditures for events and outreach, while managing office inventory, supply ordering, and classroom resource needs.
• Serve as a primary departmental ambassador to prospective students and families, discussing academic opportunities, programs, and the student experience.
  
  

Qualifications

• High school diploma or the equivalent combination of education and experience; Associates Degree preferred
• Five to eight years of related work experience
• Clear written and verbal communication skills, including experience preparing professional correspondence and reports
• Proficiency with office and data management tools; familiarity with university systems such as Banner or similar platforms is an advantage
• A collaborative working style suited to a department where faculty, students, and administrative staff rely on each other daily
• Experience supporting accreditation, assessment, or curriculum processes in a higher education setting is highly regarded
  
  

Why Lehigh

Lehigh University has built a reputation as a research-intensive institution where engineering and applied science are central to its identity and MEM sits at the heart of that tradition. In this role, you'll work alongside faculty who are genuinely invested in undergraduate student success, contributing to programs that shape the next generation of engineers. Lehigh University offers a comprehensive and family friendly benefits package which includes but is not limited to Health Care, Retirement and Educational benefits. Information can be found on our website. Lehigh University is an equal opportunity employer and does not discriminate. We are committed to a culturally and intellectually diverse community and we seek qualified candidates to contribute to the university’s mission.

Ready to Apply?

Submit your resume and a brief cover letter outlining your relevant experience through Lehigh University's careers portal. Persons with disabilities who anticipate needing an accommodation for any part of the interview or hiring process may contact Lehigh's Accommodations Specialist .

Special Considerations

• The duties of this position may allow the employee to work partially remote as deemed appropriate by their supervisor
  
  

Successful completion of standard background checks including but not limited to: social security verification, education verification, national criminal background checks, motor vehicle checks, PATCH, FBI fingerprinting, Child Abuse Clearance and credit history based upon the requirements of the position.

Only complete applications will be considered therefore please complete the application in its entirety. Once the posting is removed from the website applications may no longer be allowed to be completed.