What are the responsibilities and job description for the Executive Assistant to Chief Executive Officer position at Legacy?
Executive Assistant
Executive Assistant (In-Office)
Franklin, TN
Legacy is seeking an experienced Executive Assistant to support the President/Owner - author, speaker, and leader in the financial industry who runs two companies. This is not a typical admin role. You will be the gatekeeper and right-hand person ensuring time, priorities, and commitments stay focused on high-impact work.
This is not an entry-level position. This is senior-level executive support.
WHAT YOU WILL OWN
PRIMARY RESPONSIBILITIES
- Own and optimize the CEO's calendar
- Daily sync and weekly deep-dive meetings
- Triage emails — handle 90% without escalation
- Coordinate projects and ensure nothing slips
- Book all travel, events, and podcast/speaking logistics
- Prepare agendas, materials, and briefings
EXTENDED SCOPE
- Communication filtering and access management
- Commitment tracking and follow-through execution
- Process creation to structure fast-moving ideas
- Speaking engagement and appearance coordination
- Ensuring zero missed deadlines or conflicts
YOU ARE
YOUR STRENGTHS
- Anticipatory — you see needs before they're asked
- Highly organized, detail-oriented, calm under pressure
- A strong communicator who writes clearly
- Tech-savvy: Google Workspace, project mgmt tools
- Discreet and comfortable with a high-profile leader
- Able to respectfully push back when needed
THIS ROLE IS NOT FOR SOMEONE WHO
- Needs frequent reassurance or validation
- Struggles with direct, fast-moving personalities
- Gets overwhelmed by shifting priorities
- Prefers slow, predictable environments
IMPACT METRICS
HOW SUCCESS IS MEASURED
- Zero missed deadlines or calendar conflicts
- 90% of admin handled without CEO involvement
- Meetings and events run flawlessly
- CEO's time protected and focused on high-impact work
THIS ROLE IS IDEAL FOR SOMEONE WHO
- Wants meaningful responsibility and ownership
- Thrives in fast-paced entrepreneurial environments
- Takes pride in execution excellence
- Seeks long-term partnership with a driven leader
Salary Range $50,000 - $80,000, depending on skills and experience
Salary : $50,000 - $80,000