Payroll Administrator

The Payroll Administrator will partner with the Payroll Manager in all aspects of the Company's payroll administration and management, and ensure accurate entry/recording, processing, and ongoing auditing of its payroll and employee records databases. The individual in this role should have a strong foundational understanding of general ledger accounting, as the position is a key liaison between the Payroll and Corporate Accounting Departments, and will be responsible for researching any payroll discrepancies. This position provides high-level customer support company-wide and builds positive relationships with employees and senior Company management.

• Using online payroll and time reporting systems, processes time records and prepares payroll adjustments, including but not limited to overpayment recovery, special requests, and payroll expenditure adjustments, processes non-scheduled items, fringe benefits, and bonus payments.
• On a weekly basis, collects and audits time & attendance data, ensuring that employees have certified the accuracy of their timesheets.
• Responds to requests for information/reports from tax agencies, management, department heads and/or business units.
• Maintains and documents payroll processes and examines work for exactness, neatness, and conformance to policies and procedures.
• Maintains payroll records in accordance with Payroll Record Retention Policy.
• Monitors time & attendance system to ensure supervisors approve timesheets in a timely manner.
• Ensures all payroll transactions have appropriate approval per the Level of Authority Policy.
• Processes employee deductions, including garnishments and 401 (k).
• Maintains up-to-date paid time off accruals.
• Assist the Accounting department with payroll journal entries and discrepancies.
• Processes and reviews new hire setup in multiple systems.
• Responsible for all federal, state, and local payroll registrations, maintenance, and correspondence.
• Manages and maintains integrity with multiple systems, as well as studies and standardizes procedures to improve process efficiency.
• Interacts with all levels of management throughout the company
• Serve as liaison to ADP to address all payroll processing issues, special payroll processing requirements, and/or pursue process improvements.
• Adheres to all state and federal regulations for payroll processing
• Responds to inquiries from employees about salaries and wages and resolves any discrepancies surrounding payroll issues
• Prepares bi-weekly, monthly, quarterly, and year-end payroll reports
• Maintains employee confidence and protects payroll operations by keeping information confidential
• Prepares ad-hoc reports as requested by Corporate Controller, Payroll Manager, and/or other department heads

They will be processing payroll for 40 employees located in New York.

• Responsible for new hires and changes for 1500 employees.
• Multi state is required.
• ADP is required.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.