Payroll & Administrative Assistant

Temp-To-Hire Payroll & Administrative Assistant

RESPONSIBILITIES:

• Provide administrative support to the President & CEO, including calendar management, meeting coordination, and correspondence.
• Coordinate Board of Directors and related Committee meetings, including scheduling, preparation of agendas and meeting materials, distribution of board packets, recording minutes, and maintaining official board records.
• Serve as liaison between the President & CEO, senior leadership, Board members, and external stakeholders.
• Draft, edit, format, and proofread executive correspondence, presentations, reports, Board materials, and other confidential communications.
• Maintain highly confidential executive, personnel, Board, and organizational records in accordance with applicable record retention requirements.
• Maintain office supply inventories and coordinate procurement and servicing of office equipment
• Recruit, screen, and refer applicants to hiring managers.
• Processes new employee reference checks, background checks, and coordinate fingerprinting process
• Coordinate and facilitate the onboarding process for newly hired employees and rehires, and complete offer letters.
• Process and reconcile bi-weekly payroll utilizing current HRIS/Payroll system.
• Maintain the HRIS database, ensuring employee records, payroll data, organizational structures, and personnel actions are timely, accurate, and complete.
• Generate reports for NOI departments as requested.
• Conduct new hire orientation with HR Generalist
• Process departmental invoices, purchase requests, and other administrative transactions accurately and timely.
• Provide administrative support to the Human Resources Department as needed
• May assist the HR Generalist with routine correspondence, HR announcements, offer letters, , workers' compensation, leave requests, and benefits.
• Assist the HR Director with research projects and special assignments.
• Other related duties as assigned.

Requirements

Education

Associate's degree required; Bachelor's degree in Human Resources, Business Administration, Public Administration, or a related field preferred. Equivalent combination of education and experience may be considered.

Experience:

Minimum of 1 year payroll administration. 3 - 5 years of experience in executive administrative support, human resources administration, or a closely related field. Experience supporting executive leadership and Boards of Directors preferred.

Job Skills:

• Analytical skills Problem-solving
• Excellent written and oral communication Delegation
• Leadership Management Skills
• Time Management Ability to multi-task
• Interpersonal Relations Microsoft Office products
• Maintain strict confidentiality HRIS
• Executive-level professionalism and discretion
• Available to work occasional evenings and other non-traditional hours to support Board of Directors meetings, committee meetings, and other agency business.
  

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.