Executive & Payroll Assistant

Description

Full-time, non-exempt position

$27.48 per hours; 35 hours per week

8:00am to 4:00pm

Provides high-level executive administrative support to the President & CEO, ensuring efficient coordination of executive operations, confidential communications, and Board of Directors activities, including those conducted outside of normal business hours. Takes a lead role in the Human Resources Department related to processing bi-weekly payroll, maintaining HRIS records, facilitating employee onboarding, and ensuring the integrity of employee data and related administrative processes.

Responsibilities

• Provide administrative support to the President & CEO, including calendar management, meeting coordination, and correspondence.
• Coordinate Board of Directors and related Committee meetings, including scheduling, preparation of agendas and meeting materials, distribution of board packets, recording minutes, and maintaining official board records.
• Serve as liaison between the President & CEO, senior leadership, Board members, and external stakeholders.
• Draft, edit, format, and proofread executive correspondence, presentations, reports, Board materials, and other confidential communications.
• Maintain highly confidential executive, personnel, Board, and organizational records in accordance with applicable record retention requirements.
• Maintain office supply inventories and coordinate procurement and servicing of office equipment
• Recruit, screen, and refer applicants to hiring managers.
• Processes new employee reference checks, background checks, and coordinate fingerprinting process
• Coordinate and facilitate the onboarding process for newly hired employees and rehires, and complete offer letters.
• Process and reconcile bi-weekly payroll utilizing current HRIS/Payroll system.
• Maintain the HRIS database, ensuring employee records, payroll data, organizational structures, and personnel actions are timely, accurate, and complete.
• Generate reports for NOI departments as requested.
• Conduct new hire orientation with HR Generalist
• Process departmental invoices, purchase requests, and other administrative transactions accurately and timely.
• Provide administrative support to the Human Resources Department as needed
• May assist the HR Generalist with routine correspondence, HR announcements, offer letters, , workers’ compensation, leave requests, and benefits.
• Assist the HR Director with research projects and special assignments.
• Other related duties as assigned.
  
  

Requirements

Education

Associate's degree required; Bachelor's degree in Human Resources, Business Administration, Public Administration, or a related field preferred. Equivalent combination of education and experience may be considered.

Experience

Minimum of 1 year payroll administration. 3 - 5 years of experience in executive administrative support, human resources administration, or a closely related field. Experience supporting executive leadership and Boards of Directors preferred.

Job Skills

• Analytical skills Problem-solving
• Excellent written and oral communication Delegation
• Leadership Management Skills
• Time Management Ability to multi-task
• Interpersonal Relations Microsoft Office products
• Maintain strict confidentiality HRIS
• Executive-level professionalism and discretion
• Available to work occasional evenings and other non-traditional hours to support Board of Directors meetings, committee meetings, and other agency business.
  
  

Licenses /Certifications

• Current CT Driver’s License / current CT required insurance / own transportation.
• Notary (must have within 3 months of date of hire)
  
  

Benefits Include

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• 401(k) with matching contributions
• Vacation Time
• Personal Time
• Sick Time
• Holiday Pay
  
  

New Opportunities' mission is to improve the quality of life for economically disadvantaged individuals by providing the necessary resources to increase their standard of living, foster self-improvement, and maximize self-empowerment.

New Opportunities Inc. is the community action agency that serves Waterbury, Meriden, Torrington and 22 surrounding Connecticut towns. We offer a variety of social service programs designed to eliminate poverty and assist people in need.

Headquartered in Waterbury and the cities fourth largest employer, New Opportunities has additional offices in Meriden, Torrington, Danbury and Thomaston for the convenience of those they serve. Annually, more than 61,000 individuals benefit from programs offered at this agency, guided by the New Opportunities staff who helped them find the way to meet their needs.

In accordance with the mission of New Opportunities, the Agency aims to increase the self-sufficiency of its customers and support their move out of poverty toward a more middle-class lifestyle.

In 1964, the Agency incorporated as a private non-profit corporation in the State of Connecticut and is a tax-exempt 501 (c) (3) organization. With an annual budget for 2014 in excess of $41 million dollars, New Opportunities administers more than 50 social service programs targeted to the low-income, elderly and disabled communities.

While the range of programs is broad, they fall into one or more of the following categories:

• Energy Assistance
• Fatherhood Initiative
• Child Welfare and Family Development Services
• Early Childhood Education Programs
• Elderly Services
• Homeless Shelter and Transitional Housing
• Ex-Offender Programs and Re-entry Services
  
  

EOE/AA/Veteran/Disability