AR Specialist

Job Title: Accounts Receivable (AR) Specialist

Job Summary:
The Accounts Receivable Specialist is responsible for managing the billing and collection process to ensure timely and accurate payments from clients. This role requires strong attention to detail, excellent communication skills, and the ability to maintain accurate financial records. The AR Specialist works closely with internal teams and external customers to resolve discrepancies and support overall cash flow management.

Key Responsibilities:

• Generate and distribute accurate customer invoices in a timely manner.
• Post customer payments (checks, ACH, wire transfers, credit card transactions) into the accounting system.
• Monitor accounts to identify overdue payments and follow up with customers to ensure prompt collection.
• Maintain detailed and accurate records of customer accounts, invoices, and payment activity.
• Prepare and send monthly statements of account to customers.
• Reconcile AR ledger to ensure all payments are accounted for and properly posted.
• Investigate and resolve discrepancies in billing or payment records.
• Assist with month-end and year-end closing processes as they relate to AR.
• Provide customer service by responding to billing inquiries and resolving issues quickly and professionally.
• Collaborate with the sales, operations, and accounting teams to ensure proper invoicing and revenue recognition.
• Generate AR reports, aging schedules, and collection status updates for management.

Day-to-Day Duties:

• Prepare and issue invoices based on contracts, purchase orders, or work performed.
• Review invoices for accuracy (correct customer information, amounts, taxes, terms, and coding).
• Record and apply customer payments to the appropriate accounts.
• Monitor AR aging reports daily and follow up on past due accounts.
• Communicate with customers regarding outstanding balances and payment arrangements.
• Address discrepancies between customer records and company AR records.
• Support the AR Manager or Controller with special projects as needed.

Qualifications:

• 3 years of accounts receivable or general accounting experience.
• Strong knowledge of invoicing, billing, and collections processes.
• Proficiency with accounting software (e.g., QuickBooks, NetSuite, SAP, Viewpoint, or similar).
• Excellent communication, organizational, and problem-solving skills.
• High attention to detail and ability to meet deadlines.
• Intermediate Excel skills (pivot tables, v-lookups a plus).
• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
  

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.