What are the responsibilities and job description for the Bookkeeper/Office Manager position at Ledgent Finance & Accounting?
Business Operations & Accounting Support
- Enter customer orders into internal databases and update associated financial data
- Invoice customers and manage Accounts Receivable, including collections
- Record vendor bills and process payments
- Assist with general accounting and bookkeeping tasks, including month-end close support
- Work with QuickBooks Online, an internal database, and FileMaker
Order Processing & Logistics
- Coordinate shipment details, including customs documentation for international orders
- Enter purchase orders and create inventory parts
- Support internal order and inventory workflows
Office & Administrative Management
- Manage and triage the general company email inbox, delegating items as needed
- Act as light reception for a small office (minimal calls/visitors)
- Order office supplies, coordinate meals for company events, and handle logistics
HR & Employee Support
- Assist with employee onboarding tasks
- Support benefits administration and address employee questions
- Collaborate with the Senior Staff Accountant on payroll-related coordination
Culture & Team Engagement
- Organize company celebrations, outings, and internal events
- Be a visible, approachable presence within the office
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.