Part Time Project Administrator

Position: Project Administrator - AP

Reports to: Project Business Finance Manager

Position Purpose: In Person, Part Time at Mercedes, Vance Alabama. Office administrative support for all Project Services sites.

Essential Duties and Responsibilities:

• Payroll -- Entering time sheets, vacation time, per diem and other payroll related items. Balance all entries in E-Time before submittal to corporate payroll for weekly deadlines. Create historical edits for corrections. Maintain payroll records in SharePoint.
• Procurement -- Create purchase orders in Coupa/Navision and maintain SharePoint for order requests. Work with Purchasing and Project Managers for new vendor set-ups.
• Accounts Payable - Track and investigate PO receivables while working with corporate accounts payable and vendors.
• Accounts Receivable -- Spare Parts
• Track monthly AP accruals for vendor invoices & temp labor.
• Provide back up for Spare Parts ordering, tracking, creating packing slips, and invoicing. Attending weekly Spare Parts meetings.
• Process new hires through ADP-RM and complete I-9 Verifications. Create new hire employee and new temp labor profiles in E-Time. Create employee ECNs as needed.
• Support project managers/superintendents/upper management as needed.
• Act as the contact point between internal Leadec team members and Leadec Corporate Office staff.
• Utilize strong computer skills through reporting and spreadsheets with Microsoft Office, Word, Excel, Outlook and Leadec systems.
• Attend meetings with office staff as designated.
• Must be able to work independently and reliably without supervision and be an active contributing team member with other Project Business Administrators.
• Adhering to and supporting all EHS and Quality objectives, in accordance with ISO 14001, 45001 and 9001 respectively.
• All other duties as assigned by Leadec manager.

Competencies:

• Confidentiality - Ability to handle sensitive documents and knowledge in a professional manner.
• Communication - Effective verbal and written communication
• Adaptability - Willingness to deal with unexpected challenges or circumstances.
• Active Listening -- Giving full attention to what other people are saying, taking time to understand the points being made and asking questions as appropriate.

Knowledge, Skills, and Abilities:

• Effective interpersonal communication skills.
• Strong organizational and planning skills.
• Ability to manage office administrative processes.
• Strong computer skills including Microsoft Office Suite -- including Excel, Word, Power-point (or similar)
• Time management and prioritization skills to ensure functioning of schedules and office deadlines.

Position Requirements:

• A minimum of 2 years of progressive responsibilities in Office Administration preferably in a manufacturing environment.
• Computer Skills (Microsoft Office Word and Excel) are required.
• Purchasing and Billing experience.
• Payroll experience a plus.
• Access to reliable internet.

Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the key actions of the job.

• The employee is also required to talk and/or hear in an industrial setting (noise level is moderate). The employee is frequently required to stand and walk on concrete surface from 4-8 hours. The employee is occasionally required to reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl at warehouse and plant site
• The vision requirements: close vision, distance vision, peripheral vision, and depth perception and focus adjustment.