Project Administrator

The Project Administrator provides comprehensive administrative and documentation support to construction project teams, ensuring projects run efficiently and in full compliance with contract requirements. This role actively supports project managers and estimators through preconstruction activities, project documentation, coordination of communications, and day-to-day operational support across multiple projects.

Responsibilities

• Provide administrative and documentation support to construction project teams throughout all project phases.
• Assist project managers and estimators with preconstruction tasks, including gathering, organizing, and preparing project documentation.
• Prepare, track, and manage purchase orders, contracts, and submittals to ensure accuracy, completeness, and timely processing.
• Support contract management activities, including maintaining contract files and monitoring compliance with contract requirements.
• Coordinate and schedule meetings with internal teams and external stakeholders, ensuring all required materials and documentation are prepared in advance.
• Assist with the preparation, tracking, and processing of lien waivers and other project-related legal or financial documents.
• Support project documentation control, including organizing, filing, and maintaining electronic and physical project records.
• Help ensure project documentation complies with construction contracts, specifications, and regulatory requirements.
• Assist with project scheduling activities and help maintain up-to-date schedules in coordination with project managers.
• Communicate regularly with clients, general contractors, subcontractors, insurance companies, and other external partners regarding project documentation, billing, and related needs.
• Collaborate daily with owners, project managers, and internal staff to support smooth project operations.
• Utilize construction management software and Microsoft Office tools to prepare reports, track documentation, and support project communication.
• Support billing-related documentation by coordinating with internal and external stakeholders to gather necessary information.
• Contribute to maintaining a professional, organized, and efficient office environment that supports a strong team culture.

• 5–7 years of experience in construction administration or project support roles preferred.
• Background in the construction industry, specifically with a general contractor or subcontractor in a previous role.
• Experience working with purchase orders, contracts, submittals, and scheduling in a construction environment.
• Basic understanding of construction processes and documentation.
• Ability to read and interpret construction drawings and specifications.
• Experience supporting multiple construction projects simultaneously.
• Familiarity with construction contracts and compliance requirements.
• Strong organizational and time-management skills with the ability to prioritize and meet deadlines.
• Excellent written and verbal communication skills for interaction with internal teams and external partners.
• Proficiency with Microsoft Office applications.
• Experience using construction management software such as Microsoft Teams, Building Connected, and Procore.

• Bachelor’s degree in Construction Management, Business Administration, or a related field, or equivalent experience.
• Experience in document control, billing support, and coordination with external stakeholders such as clients, general contractors, subcontractors, and insurance companies.
• Ability to work effectively in a fast-paced environment while maintaining attention to detail.
• Strong interpersonal skills and the ability to build collaborative working relationships with project teams and external partners.

This role is based in a mid-sized, family-owned and operated office environment and requires working on-site in the office five days per week. The Project Administrator works closely with owners, project managers, and internal staff on a daily basis, while also engaging regularly with clients, general contractors, other subcontractors, insurance companies, and additional external stakeholders for document control, billing, and project coordination. The work setting emphasizes a supportive culture, flexibility as needed for the role, and frequent use of Microsoft Office and construction management software tools to manage documentation and communication.

Job Type & Location

This is a Contract to Hire position based out of Birmingham, AL.

The pay range for this position is $28.85 - $33.65/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Birmingham,AL.

This position is anticipated to close on Jul 6, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Salary : $29 - $34