What are the responsibilities and job description for the Office Administrator position at LB Contract Supply?
Job Overview
We are seeking a highly organized and proactive Office Administrator to oversee daily office operations and ensure smooth administrative functions. The ideal candidate will possess strong communication, organizational, and management skills, with experience in office management, bookkeeping, and human resources. This role offers an opportunity to contribute to a dynamic team environment, supporting various departments including medical offices, event planning, and vendor relations.
Duties
- Manage calendar scheduling and coordinate appointments for staff and executives
- Oversee front desk operations, including multi-line phone systems and visitor reception
- Handle filing systems, document management, and record keeping with attention to detail
- Assist with bookkeeping tasks such as invoicing, expense tracking, and QuickBooks data entry
- Support human resources functions including onboarding, training & development, and employee records management
- Coordinate vendor management activities, including procurement and contract negotiations
- Assist with event planning and logistics for company meetings or special events
- Manage payroll processing and ensure compliance with relevant policies
- Monitor office supplies inventory and place orders as needed
- Supervise clerical staff or team members involved in administrative functions
- Maintain office policies and procedures to ensure efficiency and compliance
Skills
- Proven experience in office administration or office management roles
- Strong organizational skills with the ability to multitask effectively
- Excellent communication skills, both verbal and written
- Proficiency in QuickBooks, calendar management software, and multi-line phone systems
- Experience with bookkeeping, payroll processing, budgeting, and vendor management
- Background in human resources or medical office management is a plus
- Demonstrated ability to supervise teams and manage projects efficiently
- Skilled in event planning, training & development initiatives, and front desk operations
- Attention to detail in filing, record keeping, and administrative tasks
- Professional phone etiquette and customer service skills
This position offers an engaging work environment where organizational excellence is valued. The successful candidate will play a vital role in maintaining efficient office operations while supporting the growth of the organization.
Pay: $55,000.00 per year
Benefits:
- 401(k)
- Flexible schedule
- Health insurance
- Paid time off
Work Location: In person
Salary : $55,000