Office Assistant (Part-Time)

Job Title: Office Assistant (Part-Time)

Company: Law Offices of Vincent J. Ciecka, P.C.

Hours: Part-Time (approx. 30 hours per week)

Location: On-site

About Us

The Law Offices of Vincent J. Ciecka, P.C. is a dedicated, client-centered law firm committed to providing exceptional legal support. We pride ourselves on delivering compassionate service and strong advocacy for every person who walks through our doors.

Role Overview

We are seeking a dependable, organized, and professional Office Assistant to join our team. In this role, you will be the first point of contact for our firm, handling client interactions and supporting our daily operations.

This position starts at approximately 30 hours per week, with clear potential to transition into a full-time role based on performance, progress, and firm needs.

Key Responsibilities

• Greet clients, visitors, and guests with a welcoming, professional demeanor.
• Answer, screen, and route incoming phone calls while taking accurate, timely messages.
• Assist clients with basic intake forms, meeting check-ins, and general inquiries.
• Maintain front-office cleanliness, conference rooms, and reception areas.
• Organize, scan, copy, and file physical and electronic documents.
• Sort and distribute incoming mail, deliveries, and outgoing correspondence.
• Support attorneys and legal staff with general administrative tasks as needed.

Qualifications

• Previous office, receptionist, or customer service experience (law firm experience is a plus, but not required).
• Bilingual (English/Spanish) strongly preferred.
• Strong verbal and written communication skills.
• Professional appearance, phone etiquette, and active listening skills.
• High level of dependability, discretion, and respect for client confidentiality.
• Proficiency with standard office software (email, Word, document management) and office equipment.
• Motivated to learn legal administrative workflows and take on increasing responsibility over time.

To Apply

Please submit your resume along with a brief note or cover letter outlining your availability and interest in growing with our firm. To be considered, please include desired hourly rate.

Founded in 1976 and proudly celebrating 50 years of legal excellence, the Law Offices of Vincent J. Ciecka, P.C. was built with a clear vision: to be a true “people’s practice.” Unlike large, impersonal law firms, we pride ourselves on being a close-knit, dedicated team that delivers personalized support, clear communication, and compassionate guidance to accident victims across New Jersey and Pennsylvania.