Receptionist

Job Summary:

Will assist busy eastside law firm by providing support services to law firm staff. Hours are 8:30 a.m. – 5:00 p.m.; Monday through Friday.

Duties/Responsibilities:

• Meet with attorneys and support staff to discuss assigned cases or projects.
• Receive visitors at the front desk by greeting, welcoming, directing and announcing them appropriately.
• Answer, screen and forward incoming phone calls.
• Ensure reception area is tidy and presentable, with all necessary office supplies and material.
• Receive, sort and distribute daily mail/deliveries/faxes.
• Order office supplies and keep inventory of stock.
• Update calendars and schedule meetings.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.
• Enter attorney time into Timesolv.
• Copy, prepare, organize, store, and retrieve case files, which may include evidence, exhibits, deposition transcripts, pleadings, and other items.
• Open new files and update existing files.
• Process weekly payables.
• Perform other related duties as assigned.

Required Skills/Abilities:

• Hands-on experience with office equipment (e.g., fax machines and printers).
• Professional attitude and appearance.
• Solid written and verbal communication skills.
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational skills.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Customer service attitude.
• Ability to function well in a high-paced and at times stressful environment.
• Ability to maintain confidentiality, and to exercise discretion and good judgment.
• Proficient with Microsoft Office Suite or related software.
• Related experience required.
• Must have office experience.