Administrative Assistant/ Executive Assistant/ Pay Rate: $40/hr on W2

Job Description:

Title:               Administrative Asst 3

Location:       321 South Taylor Avenue, Louisville Colorado 80027

Job Overview: 

The Executive Assistant & Office Manager provides comprehensive executive, administrative, and site operations support for senior leadership and the Louisville office. The role serves as a central point of coordination for leadership calendars, travel, meetings, visitors, communications, purchasing, invoices, onboarding, facilities, and employee events. The position works independently across functions, handles sensitive information with discretion, anticipates needs, and creates the structure required for leaders and associates to operate effectively.

Scope and Decision-Making

• Prioritizes competing requests from senior leaders and multiple functions with limited day-to-day supervision.
• Exercises judgment in handling confidential information, visitor and employee matters, executive scheduling, purchases, vendor coordination, and issue escalation.
• Coordinates work across internal stakeholders and external service providers without direct supervisory authority.
• Recommends and implements practical improvements to administrative and office processes, templates, communications, and workflows.

Education and Experience

• Associate degree or equivalent combination of education and relevant experience required; bachelor degree in business administration, communications, hospitality, or a related field preferred.
• Five or more years of progressively responsible administrative, executive-support, office-management, or site-coordination experience preferred.
• Demonstrated experience supporting senior leaders and managing complex calendars, travel, meetings, events, purchasing, invoices, and confidential information.
• Experience in a regulated, medical-device, healthcare, manufacturing, or global matrix organization preferred.

Knowledge, Skills, and Abilities

• Exceptional organization, prioritization, follow-through, attention to detail, and customer-service orientation.
• Professional written and verbal communication skills with the ability to interact effectively with all levels of the organization and external visitors.
• Advanced proficiency with Outlook, Teams, Word, PowerPoint, and Excel; ability to learn and navigate enterprise systems quickly.
• Working knowledge of procurement, purchase-order, invoice, expense, travel, onboarding, and records-management processes.
• Ability to manage multiple time-sensitive priorities, anticipate needs, solve routine problems independently, and escalate appropriately.
• High degree of discretion, integrity, sound judgment, adaptability, and composure in a fast-paced environment.
• Ability to plan and execute meetings and events from concept through completion, including logistics, communications, and stakeholder coordination.

Physical Demands and Work Environment

The role is primarily performed in a professional office environment and requires regular computer and telephone use. Occasional standing, walking, bending, and lifting or moving office supplies and event materials up to approximately 25 pounds may be required. Periodic schedule flexibility may be needed to support visitors, events, leadership meetings, or urgent site needs.

LanceSoft is rated as one of the largest staffing firms in the US by SIA. Our mission is to establish global cross-culture human connections that further the careers of our employees and strengthen the businesses of our clients. We are driven to use the power of our global network to connect businesses with the right people, and people with the right businesses without bias. We provide Global Workforce Solutions with a human touch.