What are the responsibilities and job description for the Acctounts Payable & Receivables Coordinator position at Lamar County Schools?
Duties and Responsibilities
Under the supervision of the Director of Finance, the Accounts Payable & Receivables Coordinator will carry out the following duties:
- Process and verify all district invoices, purchase orders, and travel reimbursement requests for accuracy.
- Maintain the vendor database and prepare weekly check runs or ACH electronic payments.
- Resolve billing discrepancies and manage vendor communications.
- Monitor and record local revenue streams, including Ad Valorem Taxes, Title Ad Valorem Taxes (TAVT), and other local sales taxes.
- Track and reconcile state funding sources such as QBE Allotments, Equalization (Parity), and State Categorical Grants.
- Working with the accounting coordinator to issue invoices for district services, such as Afterschool Programs, Athletics, and Other Reimbursements, ensuring timely collection of funds.
- Record investment income and other miscellaneous local revenues.
- Assist in the preparation of the Annual Financial Report and monthly Revenue and Expenditure Reports.
- Support the Director of Finance during the annual audit process conducted by the Georgia Department of Audits and Accounts (DOAA).
- Help implement Corrective Action Plans (CAPs) to maintain strong internal controls over budgetary expenditures.
- Utilize Smart Fusion to maintain the general ledger.
- Ensure all financial data is organized for annual filings and continuing disclosure reports.
- Other duties as assigned
Minimum Requirements
- Associate’s Degree in Accounting or Finance required or equivalent education and work experience (Bachelor’s preferred).
- 3 years of experience in school system finance or governmental accounting, with a working knowledge of Instructional vs. Support Services expenditure classifications.
- Advanced proficiency in Excel (pivot table & vlookup’s) and experience with automated financial management systems. Smart Fusion preferred.
- Be able to stand, walk, bend, stoop, sit, climb and lift items of approximately 20 pounds throughout the workday.
Salary
- In accordance with the approved salary scale
Pay: $17.58 - $30.34 per hour
Benefits:
- AD&D insurance
- Dental insurance
- Flexible spending account
- Health insurance
- Paid sick time
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Work Location: In person
Salary : $18 - $30