ACCOUNTS PAYABLE SPECIALIST

About the Role:

The Accounts Payable Specialist plays a critical role in maintaining the financial integrity and operational efficiency of the organization by managing all aspects of the accounts payable process. This position ensures that invoices are processed accurately and timely, vendor accounts are reconciled, and payments are made in accordance with company policies and deadlines. The specialist will collaborate closely with internal departments and external vendors to resolve discrepancies and maintain positive relationships. Additionally, this role involves maintaining accurate general ledger entries and supporting month-end and year-end closing activities. Ultimately, the Accounts Payable Specialist contributes to the overall financial health of the company by ensuring compliance, accuracy, and efficiency in all accounts payable functions.

Minimum Qualifications:

• High school diploma or equivalent; Associate’s degree or higher in Accounting, Finance, or related field preferred.
• Minimum of 2 years of experience in accounts payable or a similar accounting role.
• Proficiency with accounting software, specifically JD Edwards or equivalent ERP systems.
• Strong knowledge of accounts payable processes, general ledger, and journal entries.
• Demonstrated ability to meet deadlines and manage multiple priorities in a fast-paced environment.

Preferred Qualifications:

• Bachelor’s degree in Accounting, Finance, or related discipline.
• Experience with advanced Microsoft Office skills, particularly Excel and Word.
• Familiarity with process improvement initiatives within accounts payable functions.
• Prior experience working in a corporate finance or accounting department.
• Certification such as Certified Accounts Payable Professional (CAPP) or similar credentials.

Responsibilities:

• Process and verify invoices, expense reports, and payment requests in accordance with company policies.
• Reconcile vendor statements and resolve any discrepancies or outstanding issues promptly.
• Maintain accurate and up-to-date accounts payable records and general ledger entries.
• Utilize accounting software, including JD Edwards, to enter and track transactions.
• Prepare and process payments ensuring all deadlines are met to maintain good vendor relationships.
• Assist with month-end and year-end closing activities related to accounts payable.
• Collaborate with internal departments to ensure proper documentation and approvals are obtained.
• Respond to vendor inquiries and resolve payment issues in a professional and timely manner.

Skills:

The Accounts Payable Specialist uses their expertise in account reconciliation and accounts payable to ensure all vendor invoices are processed accurately and efficiently. Proficiency with accounting software like JD Edwards enables the specialist to enter transactions and maintain the general ledger with precision. Strong organizational skills and the ability to meet deadlines are essential for managing daily invoice processing and payment schedules. The specialist leverages Microsoft Office Word and Excel to prepare reports, communicate with vendors, and document processes. Additionally, knowledge of journal entries supports accurate financial reporting and month-end closing activities, ensuring the company’s financial records are complete and compliant.