What are the responsibilities and job description for the Administrative / Office Coordinator position at Lakeside Foods, Inc.?
At Lakeside Foods and our family of companies, we're committed to providing wholesome foods to enrich people's lives through food. We are a culture that pursues our vision of growth and innovation with passion, confidence, and commitment. We are strongest together - valuing collaborative contribution, transparency and new ideas to enable change and growth. We are committed to an inclusive and respectful environment that promotes a healthy work-life balance, and there's a seat at the table for you.
CherMake Foods is seeking an Administrative / Office Coordinator to perform a wide range of clerical, administrative, and customer service support activities. This role provides daytoday operational support across office functions including accounts payable and receivable, production and inventory support, and general administrative duties, while serving as a key point of contact for internal and external customers.
What You'll Get- Competitive pay based on experience
- Affordable, marketleading medical, dental, and vision insurance
- 401(k) retirement plan with company match
- Paid vacation and personal time
- Paid training and development opportunities
- A teamoriented, professional work environment
- Longterm growth opportunities within the Lakeside Foods family of companies
- Receive invoices via mail or email and ensure proper documentation
- Obtain approvals and support purchase order (PO) processing
- Confirm merchandise receipt and reconcile documentation
- Submit invoice information to Corporate and maintain accurate records
- Assist with customer invoicing and related documentation
- Receive and process customer payments as needed
- Answer incoming phone calls and route inquiries appropriately
- Greet visitors and provide a professional, customerfocused experience
- Support Sales by assisting with customer orders and inquiries
- Provide timely followup and resolution to internal and external customer needs
- Enter and maintain accurate data in company systems, including production and inventory
- Assist with inventory tracking, counts, and discrepancy resolution
- Provide backup support for purchasing and other office functions
- Monitor office supply levels and coordinate ordering
- Sort and distribute incoming mail and interplant shipments
- Manage outbound shipments (UPS, FedEx, and postal service)
- Perform daily mail runs as needed
- Adhere to all CherMake Foods and Lakeside Foods policies and procedures
- Maintain a clean and orderly work area
- Work independently under general supervision
- Immediately report unsafe or potentially hazardous conditions
- Perform other duties as assigned by the Supervisor or Manager
- High school diploma or GED required
- Associate degree preferred
- 1-3 years of clerical, administrative, or operations support experience
- Equivalent combination of education and experience considered
- Strong customer service mindset
- Excellent written and verbal communication skills
- Strong organizational and multitasking abilities
- High attention to detail and accuracy
- Proficiency with Microsoft Office and related systems
- Ability to work independently and prioritize competing demands
- Teamoriented, adaptable, and dependable
CherMake Foods is a longstanding producer of highquality food products and is proudly part of the Lakeside Foods family, founded in 1887. Together, we offer stability, strong values, and opportunities to grow within a trusted food manufacturing organization.
Lakeside Foods and our family of companies welcomes people of all backgrounds and the varied ideas they bring to the workplace. Being an equal opportunity and affirmative action employer is part of our heritage and culture. We recruit, hire and promote employees based on qualifications and merit, without regard to race, religion, age, gender, disability, marital or veteran status. Lakeside Foods participates in E-Verify.
Equal Opportunity Employer, including Veterans and Individuals with Disabilities