Part-time Office Administrator

Job Title: Part-Time Office Coordinator

Location: Dallas, TX (Onsite)

Schedule: Monday–Thursday, 10:00 AM – 2:00 PM (flexible across 2–3 days/week)

Compensation: $25–30/hour

Employment Type: Temporary, 3-4 month contract to start with potential for extension

Position Summary

The Part-Time Office Coordinator is responsible for maintaining the day-to-day operations of the Dallas office, ensuring a professional, organized, and welcoming environment for employees, executives, and visitors. This role provides front-facing reception support as well as administrative assistance to executive leadership, with a focus on office coordination, communication, and meeting support.

Key Responsibilities

Office Operations & Coordination

• Manage incoming and outgoing mail, including sorting, distribution, and deliveries
• Maintain office organization, cleanliness, and overall readiness
• Monitor and restock office supplies as needed
• Ensure shared spaces are presentable and functional

Front Desk & Communication

• Serve as the primary point of contact for visitors, providing a professional and welcoming experience
• Answer, screen, and direct incoming phone calls
• Coordinate visitor access and support onsite needs

Administrative Support

• Provide general administrative support, including printing, document preparation, and filing
• Assist executive team members with ad hoc administrative tasks
• Support scheduling or coordination needs as directed

Meeting & Event Support

• Assist with preparation and setup for quarterly board meetings
• Provide support for monthly executive leadership collaboration sessions (3–4 days onsite)
• Help coordinate materials, meeting rooms, and basic logistics

Qualifications

• 2 years of experience in an administrative, receptionist, or office support role
• Strong computer proficiency, including Microsoft Office Suite
• Excellent organizational and time management skills
• Professional communication skills, both written and verbal
• Ability to interact confidently with executive-level stakeholders
• Self-motivated with the ability to work independently in a part-time capacity

Work Environment

• Executive office setting with regular interaction with C-suite leadership
• Approximately 10–12 employees onsite throughout the week
• Periodic high-visibility meetings and events, including board meetings and leadership sessions

Reporting Structure

• Reports directly to the Office Manager / Executive Leader

If you are looking for a part-time role with an exciting, growing company and have reception and administrative support experience, we encourage you to apply today!