What are the responsibilities and job description for the Accounts Payable Clerk position at La Salette Shrine?
Job Summary
We are seeking a detail-oriented and proactive Accounts Payable Clerk to join our finance team.
Responsibilities
1. ANSWER phone messages.
2. READ & ANSWER EMAILS – print invoices from vendors using the network printer.
3. PAY BILLS – ACCOUNTS PAYABLES
a. Open paper mail and print email invoices.
b. Access online vendors and print out invoices.
c. Post invoices into QuickBooks Online.
d. Keep copies of intercompany sections of bills to forward to each member that needs to be invoiced.
e. Make copies of intercompany bills for invoicing.
f. After Checks are printed, get checks signed and stuff envelopes.
g. Stamp envelopes, place them in the office mail tray to send payments to vendors.
h. File stubs/backup.
i. Post transactions in QuickBooks from reports generated from various vendors.
4. CREATE MONTHLY INVOICES
Email the invoice to each “customer” from QuickBooks or mail it in an envelope according to their preference.
a. Create monthly invoices in QB for each intercompany expense that needs to be reimbursed from Community Members, like cell phones, attaching copies of the intercompany sections of bills saved during the payables cycle.
Create a monthly invoice for each customer that rents space at the Shrine.
Pay: $20.00 - $24.00 per hour
Expected hours: 8 – 10 per week
Work Location: In person
Salary : $20 - $24