Accounting Clerk

Disclosure: This is a 6-month temporary assignment with the ability to be extended.

Position Summary

The Business Office is seeking a detail-oriented Temporary Accounting Clerk to support its accounts payable and supply management functions during a six-month medical leave coverage period. The Business Office is responsible for processing all vendor payments, travel payments, petty cash disbursements, employee reimbursements, liability claim payments, and supply ordering. The successful candidate will play a key role in ensuring timely and accurate payment processing and will work closely with internal staff to keep operations running smoothly.

Key Responsibilities

• Receive and review approved invoices for accuracy and completeness prior to processing.
• Batch invoices for payment and process disbursements through the City's Financial Management System.
• Process vendor payments, travel payments, petty cash disbursements, employee reimbursements, and liability claim payments.
• Support supply ordering and management functions for the office.
• Coordinate with staff across departments to resolve payment questions, gather documentation, and ensure proper approvals.
• Maintain organized records and documentation in accordance with office procedures.
• Perform miscellaneous clerical and administrative tasks as assigned.

Minimum Qualifications

• At least one (1) year of office clerical experience.
• Proficiency with Microsoft Word, Microsoft Excel, and Adobe Acrobat.
• Strong attention to detail and accuracy in data entry and payment processing.
• Ability to coordinate and communicate effectively with staff at all levels.
• Ability to manage multiple tasks and meet processing deadlines.

Preferred Qualifications

• Prior experience with CityLaw (or comparable municipal/government financial systems).
• Experience working in a public sector or municipal Business Office environment.

Physical Requirements

• Ability to lift boxes weighing up to 25 lbs., with or without reasonable accommodation.