Contract Administrator

Location: 1200 Brickell Avenue, Miami 33131

Position Summary:

The Contract Coordinator provides administrative and operational support to the Contract Administrator in all aspects of contract management including processing purchase agreements, buyer deposits, contract amendments, and documentation throughout the entire sales and closing process. This position ensures accuracy, timeliness, and compliance in all contract-related tasks, maintaining organized records and serving as a liaison between internal departments, sales teams, and external partners.

Key Responsibilities:

• Act as a point of contact for routine contract-related inquiries from sales agents, real estate brokers, and internal staff.
• Process incoming buyer deposit payments in coordination with escrow company and record and track buyer deposits and escrow receipts in CRM.
• Assist Contract Administrator in identifying overdue deposit payments and delinquencies.
• Maintain organized digital files for each unit and project.
• Monitor and maintain update buyer and contract information in CRM ensuring accuracy.
• Verify accuracy and completeness of all contracts related documents and communicate with sales team to obtain missing information.
• Escalate issues requiring review or approval to the Contract Administrator.
• Support Contract Administrator with compliance of company policies, legal requirements and project specific guidelines.
• Circulate broker agreements for countersignature ensuring all licenses and W9s are received and that the file is complete for each sale.
• Process incoming commission checks including updating CRM with payment information and notifying Realtor that payment is ready for pick up.
• Assist with unit closing process as needed including monitoring closing schedule and inspection schedule, informing internal and external teams of any changes.
• Provide general administrative support to Contract Administrator including monitoring of incoming email for buyer and brokers requests, mailing of commission checks, etc.
• Perform other duties as assigned to support the successful execution of sales and contract processes.

Qualifications:

• Education: Associate’s degree or equivalent work experience, preferably bachelor’s in business, Real Estate or related field
• 1-3 years of experience, preferably in real estate, pre-construction and development.
• Organized individual with strong attention to detail
• Proficiency in Microsoft Office Suite, especially Excel and document management systems such as Docusign, Adobe Acrobat.
• Proficiency in Spark CRM system is a plus.
• Excellent written and verbal communication in English and Spanish.
• Ability to multi-task and thrive in a process driven, fast paced environment