Part-time Event Assistant

Position Information

Pay: $18.00/hour
Hours: 19.5 hours/week, 4 days/week
Schedule: Flexible with occasional nights and weekends required for scheduled events.
Work location: In-person; Pocatello Campus

Description

Idaho State University is a leading institution of higher learning committed to providing a dynamic educational experience to our diverse community. The Part-time Event Assistant will support the planning and execution of College of Pharmacy events and engagement initiatives, providing essential administrative and on-site support to ensure events run smoothly and are well-organized. The ideal candidate is creative, detail-oriented, and highly organized.

Responsibilities

• Assist with event logistics, including setup/breakdown, catering, technology/AV, materials preparation, and vendor coordination.
• Support on-site event operations, including guest check-in, distributing materials, and troubleshooting as needed.
• Maintain event schedules, run-of-show documents, and the College’s event calendar; track RSVPs, registrations, and attendance.
• Assist in creating invitations, announcements, and promotional materials and content for events.
• Organize and maintain event records, files, and supplies; monitor inventory as needed.
• Process invoices, cash vouchers, and donations.
• Assist in post-event evaluations and reporting.
• Perform other related administrative tasks as assigned.

Qualifications

• Proficiency in Google Workspace (Gmail, Docs, Sheets, Forms, etc.)
• Experience with design software such as Canva or Adobe Express
• Excellent organizational and time-management skills
• Strong attention to detail and accuracy
• Ability to multitask and prioritize tasks effectively
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team
• A valid driver's license and reliable transportation are required

Pay: $18.00 per hour

Work Location: In person

Salary : $18