Coordinator, Accounts Receivable

Overview

When you join Kyocera Document Solutions Southeast (KDSSE) you are joining an organization that is deeply rooted in the Philosophy of “doing what is right as a human being”. Through this Philosophy, our employees are passionate about providing best in class customer service through efficiency, accountability, and a sense of urgency, all while putting knowledge to work to drive change.

In addition, we’re a Great Place to Work… and we really mean it! Kyocera Document Solutions America, Inc. was officially certified as a Great Place to Work since 2022. An organization earns this distinction when its employees have expressed their trust in the people they work for, have pride in what they do and enjoy the people they work with.

Kyocera is a global leader in the development of innovative office technology solutions that help businesses streamline operations, enhance productivity, while reducing their environmental impact. With a rich history of providing cutting-edge office equipment, document management solutions, and industrial technologies, Kyocera is committed to driving business success through sustainable, reliable products.

We are looking for an enthusiastic, results- driven Coordinator, Accounts Receivable, to join our team.  As a Coordinator, Accounts Receivable you are responsible for accounts receivable activities, collection of payments, billing, monitoring of aging accounts and bank deposits.

Responsibilities

·       Contact customers via phone or email to collect outstanding debt.

·       Handle lease/pass-thru collections.

·       Resolves customers issues with regards to billing, forwards any billing corrections to appropriate departments.

·       Reviews credit holds and determines if a call or order can be released.  Contact customers and inform account sales rep if an account is being held for non-payment.

·       Opens incoming payments received via lockbox. 

·       Scans checks for deposit to bank. 

·       Posts payments in Eautomate.

·       Codes ACH CPC’s and posts payments into Eautomate.

·       Process credit card and ACH debit payments.

·       Reviews and mails out customer’s statements monthly. Prepares and sends final demand notices.

·       Prepares and submits accounts to collections agency as needed.

·       Responsible for managing the aging of accounts.

·       Responsible for processing checks, credit card and ACH payment that appear in cashbooks.

Qualifications

·       Contact customers via phone or email to collect outstanding debt.

·       Handle lease/pass-thru collections.

·       Resolves customers issues with regards to billing, forwards any billing corrections to appropriate departments.

·       Reviews credit holds and determines if a call or order can be released.  Contact customers and inform account sales rep if an account is being held for non-payment.

·       Opens incoming payments received via lockbox. 

·       Scans checks for deposit to bank. 

·       Posts payments in Eautomate.

·       Codes ACH CPC’s and posts payments into Eautomate.

·       Process credit card and ACH debit payments.

·       Reviews and mails out customer’s statements monthly. Prepares and sends final demand notices.

·       Prepares and submits accounts to collections agency as needed.

·       Responsible for managing the aging of accounts.

·       Responsible for processing checks, credit card and ACH payment that appear in cashbooks.

Qualifications

Required

·       High School Diploma or General Education Degree (GED).

·       5 years of previous accounts receivable experience.

·       Excellent verbal and written communication skills.

·       Ability to read and comprehend instructions, correspondence, and memos.

·       Ability to apply common sense understanding to carry out detailed written or oral instructions.

·       Ability to deal with problems involving a few concrete variables in standardized situations.

·       Intermediate computer skills, including knowledge of MS Outlook, Word and Excel.

Preferred

·       Previous industry experience.

·       Experience using eAutomate.

Note:

This is a general description of the duties and responsibilities most frequently required of this position. The company may from time-to-time request that the incumbent perform other related tasks and assume reasonable responsibilities that have not been specifically included in this description.

Kyocera Document Solutions Southeast (KDSSE) is a group company of Kyocera Document Solutions Inc., a global leading provider of total document solutions based in Osaka, Japan. The company’s portfolio includes reliable and eco-friendly MFPs and printers, as well as business applications and consultative services which enable customers to optimize and manage their document workflow, reaching new heights of efficiency. With professional expertise and a culture of empathetic partnership, the objective of the company is to help organizations put knowledge to work to drive change. Kyocera is looking for enthusiastic and innovative people to help our customers run their businesses more efficiently and more profitably. We offer a generous benefits package including medical, dental and vision plans, a 401k match, flexible spending, disability and life insurance, plus paid time off and holidays.

KYOCERA Document Solutions Southeast (KDSSE) is an Equal Opportunity Employer, a VEVRRA Federal Contractor, and complies with all applicable federal, state, and local laws regarding nondiscrimination. Kyocera provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or protected veteran status. Qualified minorities, women, protected veterans and/or individuals with disabilities are encouraged to apply.