What are the responsibilities and job description for the Administrative Assistant position at Kyler Professional Search?
Administrative/Legal Assistant & Accounting Support
Our client, a small and well-established professional services firm, is seeking a highly organized and detail-oriented Administrative/Legal Assistant to support the owner and manage a wide range of administrative, legal, and bookkeeping responsibilities.
This role is ideal for someone who thrives in a structured environment, values accuracy, and enjoys being the go-to person for keeping an office running smoothly. The position requires strong written and verbal communication skills, the ability to work independently, and confidence handling confidential information.
Key Responsibilities
- Prepare, type, and format legal and professional documents with a high degree of accuracy
- Transcribe dictation and manage document revisions
- Answer and route phone calls professionally
- Prepare, send, and manage correspondence via email and mail
- Receive, monitor, and respond to incoming emails
- Track time entries and assist with invoice preparation
- Perform bookkeeping functions using QuickBooks
- Input and confirm financial and property information in Buildium
- Process bill payments and reconcile bank accounts
- Coordinate and manage service providers and vendors
- Order, track, and maintain office supplies and equipment
- File, organize, and maintain legal, financial, and business records
- Maintain and update office files, databases, and document management systems
- File and record documents with courts and recording offices
- Manage incoming and outgoing mail
What Our Client Is Looking For
- A highly organized professional with exceptional attention to detail
- Strong written and verbal communication skills
- Ability to prioritize tasks and manage multiple responsibilities simultaneously
- Comfort working independently and taking ownership of day-to-day operations
- Prior experience supporting legal, professional services, or small business environments
This is a full-time, long-term opportunity for someone who enjoys variety in their day, takes pride in their work, and values being a trusted administrative partner.