Project Coordinator (Land Development)

This position is open to candidates located near any of our four Southern California offices: Irvine, Corona, Murrieta, or San Marcos.

About KWC Engineers:

KWC Engineers is a professional services firm providing Civil Engineering, Planning, Surveying, and other engineering construction services to both private and public sector clients across Southern California. Our approach is grounded in strategic planning, valued relationships, a culture of leadership, and a commitment to career growth, all aimed at delivering innovative solutions and consistent quality.

Position Overview:

The Project Coordinator plays a vital role in supporting the engineering department by ensuring compliance with corporate policies, streamlining communication between administrative and engineering teams, and maintaining project efficiency. This role is responsible for coordinating project activities, monitoring production, and providing regular status updates to internal teams and external clients. By proactively managing tasks, maintaining quality standards, and identifying process improvements, the Project Coordinator enhances workflow efficiency and contributes to the successful execution of land development projects. The target hourly range for this position is $34.00 - $44.00 per hour, an estimated annualized equivalent of $70,720 - $91,520 depending on experience, technical proficiency, and relevant certifications or licensure.

Responsibilities

• Coordinate project activities and track progress to ensure timely completion. Update reports to public agencies as required.
• Assist in updating project schedules to forecast workforce needs and support the entire project process from initiation to completion.
• Review and ensure timely submission of expense and mileage reports. Follow up on necessary edits and discrepancies.
• Manage and organize project documents, including drawings, specifications, reports, and other materials. Ensure proper uploading and version control on the server.
• Engage with clients, assist in seeking new contracts and maintain relationships with both public and private sector clients.
• Draft and send due diligence memos to brokers as needed.
• Assist in preparing and submitting permit applications while tracking approvals and agency comments.
• Schedule and coordinate project meetings, prepare agendas, and document meeting minutes. Follow up on action items as needed.
• Support teams by reviewing project deliverables for accuracy, completeness, and compliance with requirements.
• Provide general administrative assistance to project managers and engineering teams, including handling correspondence, data entry, and file management.
• Assist with additional tasks as required to support project success.

Qualifications & Skills:

• Bachelor's degree in civil engineering, construction management, business administration, or a related field (or equivalent work experience).
• Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills for interacting with clients, agencies, and internal teams.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and project management software.
• Familiarity with AutoCAD Civil 3D, Bluebeam, GIS, and permitting processes.
• Ability to work independently while fostering effective team collaboration.
• Strong problem-solving and analytical skills with a high level of attention to detail.
• Experience with document control, reporting, and compliance tracking in engineering projects.

Benefits:

KWC Engineers offers a robust total rewards package, including 100% employer-paid health coverage for employees, vision, dental, a 401(k) plan, paid holidays, and competitive PTO. We are a family first organization and provide a flexible, hybrid work schedule to accommodate personal time. Our benefits package continually evolves to find new ways to support and care for our team.

Equal Opportunity Employer Statement:

KWC is an Equal Opportunity Employer; employment with KWC is based on merit, competence, and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.

We regret that relocation assistance is not available and that we are unable to consider applicants residing outside of the Southern California area.

Applicants must be authorized to work in the United States for this position. We cannot sponsor work visas for this role.