Office Assistant

KWC Engineers is a leading professional services firm providing Civil Engineering, Planning, Surveying, and construction services to private and public sector clients across Southern California. Our approach is grounded in strategic planning, valued relationships, and a culture of leadership. We are committed to delivering innovative solutions and consistent quality while fostering the professional growth of our team members. The Part-Time Office Assistant provides critical support for the day-to-day operations of our fast-paced civil engineering office. This role ensures an organized environment by assisting with administrative tasks, document coordination, and essential project support for our engineers and project managers.

Schedule: Monday – Friday, 8:00 AM – 1:00 PM

Pay Range: $22.00 – $25.00 per hour

Final compensation will be determined by the candidate’s relevant experience, technical skills, and industry knowledge.

Key Responsibilities

• Answer and route calls professionally; greet visitors, clients, and vendors.
• Maintain cleanliness and organization of shared spaces, including the kitchen, conference rooms, and supply areas.
• Monitor and replenish all office, kitchen, and engineering supplies (plot paper, binders) to ensure zero downtime.
• Operate and troubleshoot scanners and large-format plotters; monitor toner levels and schedule professional service calls as needed.
• Assist with the production of submittal packages, including printing, binding, and labeling.
• Deliver plans and submittals to local agencies and clients; maintain a tracking log to help Project Managers monitor agency timelines.
• Order meals for meetings; set up and break down conference rooms, including testing meeting technology.

Maintain a precise digital project directory, ensuring all files follow firm naming conventions and internal confidentiality protocols.

• Manage all incoming and outgoing mail (FedEx/UPS/courier), run local errands, and assist with ad hoc administrative tasks.

Qualifications

• High school diploma or equivalent required.
• Prior office or administrative experience preferred, ideally in an A/E (Architecture/Engineering) environment.
• Strong organizational skills, attention to detail, and the ability to manage shifting priorities.
• Valid California driver's license, reliable transportation, and proof of valid auto insurance are required with a clean driving record.
• Professional communication skills and proficiency in Microsoft Office (Outlook, Word, Excel, Teams).
• Experience with or willingness to learn large-format printing equipment and PDF markup tools (Bluebeam Revu).
• Familiarity with digital folder structures and file naming conventions.
• Ability to work independently with a proactive, service-focused mindset.
• Physical Requirements: Ability to lift/carry up to 30 lbs and travel locally for deliveries.

Benefits

KWC Engineers offers a robust total rewards package, including 100% employer-paid health coverage for employees, vision, dental, a 401(k) plan, paid holidays, and competitive PTO.

Equal Opportunity Employer Statement

KWC is an Equal Opportunity Employer; employment with KWC is based on merit, competence, and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.

We regret that relocation assistance is not available and that we are unable to consider applicants residing outside of the Southern California area.

Applicants must be authorized to work in the United States for this position. We cannot sponsor work visas for this role.