Office Administrator - Westminster, Colorado

Responsibilities

Make an impact

• Provide a high-level of customer service to employees, as well as to external guests and customers.
• Responsible for supporting the day-to-day operations of the P&O function and ensuring employee records, HR processes, and compliance activities are handled accurately and efficiently.
• Ensure data accuracy and confidentiality of employee information.
• Prepare new hire paperwork and employment documents.
• Schedule interviews and coordinate candidate communications.
• Track required training and certifications.
• Schedule meetings, training sessions, and HR events.
• Greet and direct guests and employees.
• Receive and distribute deliveries.
• Maintain and operate mail meter. Post outgoing mail.
• Facilitate office supply and maintenance requests.
• Manage meeting room set-up, including catering deliveries, and clean up after meetings.
• Perform weekly and monthly employee/loaner badge audit.
• As requested, run badge reports for our office locations.
• First Aid Kit Audit.
• Assist with catering for new hire lunches, meetings and department requests.
• Maintain kitchen/lunchroom and small kitchen areas in office, keep tidy and ensure there are standard items available for restock.
• Maintain security by following procedures.
• Participate in planning and execution of evacuation procedures.
• Support employee events as needed.
• Assist P&O team with project work when needed.
• Act as backup for corporate Travel Manager; book employee, new hire and candidate travel as requested.
• Monitor and validate expense reports.
• Monitor traveler compliance, including identifying and making recommendations to address non-compliant travelers and unenforced policies.
• Assist with immigration requests, visa assistance for recruiters and travel manager.
• Perform other duties, as assigned.
  
  

Application Requirements

What you need to succeed

• High School Diploma or equivalent.
• 2 years of customer service experience.
• Professional and friendly attitude.
• Must use discretion and maintain confidentiality regarding sensitive data.
• Attention to detail and strong organizational skills.
• Willingness to help others when requested, and take initiative when action is needed.
• Knowledge of MS Office Suite.
• Strong written and verbal communication skills.
• Ability to be resourceful and proactive when issues arise.
• Multitasking and time-management skills, with ability to prioritize.
• Punctual with strong attendance history.
• Must reside in the Denver, Colorado metropolitan area and be willing to report into our Westminster office in-person as needed.
  
  

Desirable, but not Essential:

• Hands-on experience with office equipment; printers, coffee brewers, etc.
• Experience with Concur and SAP a plus.
  
  

Salary range for this position is $45,000 - $53,000. Salary will be commensurate with experience and skillset. We offer a comprehensive benefits package including medical / dental / vision insurance, tuition reimbursement, disability, 401k matching (up to 8%).