What are the responsibilities and job description for the Maintenance Administrative Support Assistant position at KS Management?
Property Maintenance Administrative Assistant
Are you an organized and detail-oriented individual with a passion for keeping things running smoothly? If you're enthusiastic about customer service and excel at staying organized, we want to hear from you!
We're seeking a talented Administrative Assistant to join our property maintenance support team. We are a community association and homeowners’ association management company that services over 100 communities in 4 counties throughout Southeastern Michigan. We are expanding which provides room for growth and learning opportunities!
Primary Responsibilities:
- Answers the phones in a friendly and respectful manner and directs calls to appropriate team member.
- Answer inquiries and set- up work orders for customers.
- Efficiently schedule and coordinate appointments, maintaining the calendar, ensuring timely completion.
- Ability to manage several projects and tasks simultaneously, prioritizing work.
- Keep work orders up to date
- Maintain communication with technicians throughout the day
- File uploads, downloads, and document scanning
- Maintaining software Jobber database records.
- Billing of work orders
- Knowledge of administrative and clerical procedures and systems such as word processing, e-mail, spreadsheets, and managing files and records and other office procedures at a proficient level.
Qualifications:
- Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
- Excellent communication skills, both written and verbal.
- High attention to detail and accuracy.
- Ability to work alone and with a team
- Proficient in Microsoft Office Suite
- Comfortable with technology, able to learn new skills
Job Type: Full-time
Pay: $18.00 - $20.00 per hour
Benefits:
Blue Care Network Health Insurance from Day One
Dental / Vision Insurance
Aflac Contribution
401(k) Match
Flexible PTO policy designed to accommodate individual needs
Schedule:
Monday to Friday, 8-4:30
100% in office, not a remote position
Environment:
Work is performed primarily in a standard office environment with extensive public contact and frequent interruptions.
Salary : $18 - $20