Document Control Specialist

Job Description:

GENERAL JOB SUMMARY:

Performs document control function(s) as defined in the Quality Management System. These tasks include but are not limited to archival of records, inspection stamp control, and aircraft logbooks as required by contract.

ESSENTIAL JOB FUNCTIONS:

• Scans and files documents submitted to Document Control in accordance with QMS procedures.
• Maintains electronic database of documents.
• Maintains quality control records and reports, as requested.
• Maintains an organized and clean work area.
• Prepares various types of aircraft logbooks, per contractual requirements
• Manages quality record documentation and retention per QMS and contractual requirements
• Reviews manufacturing documentation for completeness before archival
• Coordinates yearly disposal of records, ensuring proper protocols are followed
• Maintains detailed record for archived records, ensuring they can be located efficiently after being stored
• Manages quality acceptance stamps for inspection staff; conducts periodic audits, ensuring compliance
• Provides multi-site training to ensure other manufacturing facilities are adhering to QMS requirements for logbook, document control, and inspection stamps
• Supports internal and external audits, as required
• Orders supplies for document control function, as required.

Other Job Functions

• Communicates internally with all employee groups on a regular basis.
• Communicates externally with External auditors, customers or registrars as needed.
• Other duties may be assigned

SUPERVISORY RESPONSIBILITY:

None

Experience and Skills:

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• Proficient with Microsoft Office products – namely Excel and Word
• Ability to maintain sensitive and confidential information as required by government standards
• Ability to interact effectively with peers and supervisors
• Ability to adhere to workplace rules

EDUCATION AND EXPERIENCE:

• High School diploma or equivalent.
• Detail oriented and very well organized.
• Ability to communicate effectively both written and verbally.
• 1-3 years of related document control experience desirable.
• May be required to obtain and maintain a U.S. security clearance at the appropriate level (requires U.S. Citizenship).

WORK ENVIROMENT / PHYSICAL REQUIREMENTS:

• Primarily desk work. High volume of filing and keyboarding.
• Must be able to climb a ladder to reach upper files.
• May work extended hours and/or weekends.

TRAVEL REQUIREMENTS:

No Travel Required
Job Benefits:

• Medical, Dental & Vision Insurance Coverage
• Life/ADD & Short/Long Term Disability Insurance
• 401(k) Savings Plan
• Employee Stock Purchase Plan (ESPP)
• Paid Time-Off (PTO)
• Holidays
• Education Reimbursement

Kratos Defense is an Equal Opportunity Affirmative Action Employer. EOE, Minorities, Females, Vet, Disabled, Sexual Orientation, Gender Identity or any other protected class.
All qualified job seekers are encouraged to apply. Kratos Defense is committed to America's veterans by providing opportunities for them to continue contributing after service to our nation. We also work to provide reasonable accommodations to individuals with disabilities.
EEO Is The Law

Disability Accessibility Accommodation
If you require an accommodation to navigate or apply to our careers site, please send your request to HRAccessibility@kratosdefense.com or call 858-964-2916. Any inquires not related to requesting an accommodation will be discarded.

Pay Transparency
The company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

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From: Kratos Defense