What are the responsibilities and job description for the Accounting Specialist position at Koroseal Interior Products?
Description
The Accounting Specialist plays a key role in supporting accounts payable processes, vendor statement reconciliation, and various administrative tasks to ensure smooth financial operations. This position requires strong attention to detail, collaboration across teams, and a commitment to continuous improvement. Responsibilities include managing the AP email inbox, processing invoices, reconciling vendor statements, handling stock adjustments, and assisting with month-end closing activities.
This role is based at our Louisville, KY manufacturing facility and reports to the Plant Controller.
Key Responsibilities
Status: Salaried Non-Exempt
Reports to: Plant Controller
Level: Individual Contributor
The Accounting Specialist plays a key role in supporting accounts payable processes, vendor statement reconciliation, and various administrative tasks to ensure smooth financial operations. This position requires strong attention to detail, collaboration across teams, and a commitment to continuous improvement. Responsibilities include managing the AP email inbox, processing invoices, reconciling vendor statements, handling stock adjustments, and assisting with month-end closing activities.
This role is based at our Louisville, KY manufacturing facility and reports to the Plant Controller.
Key Responsibilities
- Monitor the Accounts Payable email inbox, print invoices and statements, and respond to inquiries or escalate as needed.
- Retrieve and distribute daily USPS mail, ensuring AP-related documents are processed promptly.
- Match invoices for material received in Louisville with receiving documents, requesting additional documentation as necessary.
- Process drop ship, Louisville, and direct post invoices, as well as credit memos, following documented procedures.
- Research and resolve invoice and credit memo discrepancies, collaborating with internal teams and escalating unresolved issues.
- Obtain approvals for selected direct post invoices.
- Scan and retrieve invoices for Construction in Progress (CIP), sales and use tax, and other requests.
- Compile data from reports and AP files, utilizing Excel functions such as VLOOKUP, sorting, and filtering.
- Prepare and archive invoices at year-end for offsite storage; set up files for the new year.
- Assist with physical inventory counts at year-end, as needed.
- Perform vendor statement reconciliations.
- Process stock adjustments, transformations, and approved inventory disposals.
- Support month-end closing activities and assist with special projects as assigned.
- All other duties as assigned.
- Degree in Accounting, Finance, or Business Administration preferred, but not required.
- General accounting and administrative skills.
- Proficiency with using Microsoft Office products, including Excel.
- Analytical and critical thinking skills.
- Effective communication skills and works well with others.
- Must be able to work independently at times, and with limited direction.
- Must be able to perform their job duties primarily in an office and remain in a stationary position for long periods of time
- Vacation time, personal time, and 11 paid holidays
- Medical, Dental and Vision Insurance including a Flexible Savings Account or Health Savings Account
- Company paid Short Term Disability & Life Insurance with supplemental options available for employees
- 401(k) with company match
- Paid training and career development
- Employee well-being benefits including robust EAP offering
- Company events
Status: Salaried Non-Exempt
Reports to: Plant Controller
Level: Individual Contributor