Accounting Specialist

Core Values:

Respect - Customer - Driven - Innovation - Global Perspective - Action-Oriented

About Flex Films

Flex Films takes pride in being a world-class leader in technology, innovation, and product development within the flexible packaging industry. We attribute our growth to the commitment, talent, and relentless efforts of our team.

Position Overview

Flex Films is seeking an energetic and detail-oriented Accounts Payable Specialist to join its finance team. This role manages accounts payable processes, ensures the accurate and timely payment of invoices, maintains financial compliance, and supports overall financial operations.

The ideal candidate’s expertise in accounting systems and financial software will help streamline payment workflows and uphold the integrity of financial data. At Flex Films, this role contributes to a dynamic team dedicated to accuracy, efficiency, and continuous improvement.

Accounts Receivable & Billing:

• Send out client invoices and process customer orders.
• Enter and record client payments and deposit client checks.
• Process consignment sales, debit memos, and credit memos.
• Handle freight bill-backs to customers.
• Perform customer account reconciliations and review credit references.
• Manage customer communication and resolve inquiries via email.

Purchasing & Procurement:

• Request item codes, process all purchase orders, handle manual POs of $250 or less, obtain quotes, check pricing to secure the best possible rates, and monitor pending and active purchase orders.

Supplier Management & Compliance:

• Maintain an updated raw material (RM) supplier list including ISO certifications, FDA approvals, and Safety Data Sheets (SDS). Manage the Supplier Rating System, issue report cards, and act as a primary liaison between suppliers and Flex Films.

Logistics & Inventory:

• Handle import and export orders, freight, and Customs clearances. Track min-max inventory levels, railcar lists, and monthly reconciliations.

Invoice Processing & AP:

• Enter, process, and verify vendor invoices using Oracle and other financial software, ensuring accuracy and adherence to company policies.

Documentation & Approvals:

• Verify purchase orders, receiving documents, and approvals while protecting confidential information and maintaining organized electronic documentation.

Discrepancy & Issue Resolution:

• Research and resolve invoice, pricing, receiving, shipping, and order discrepancies in collaboration with vendors, Purchasing, Receiving, Accounting, and internal departments.

Account Reconciliation:

• Review vendor statements, reconcile vendor accounts with general ledger records, and manage accounts payable information.

Reporting & Analysis:

• Generate and manage raw material (RM) pricing reports, recycled cost savings reports, railcar lists, and recycle metrics each month. Utilize Excel (including VLOOKUPs and pivot tables) and ERP systems to organize, reconcile, and report on financial and operational data.

Management & Production Support:

• Provide dedicated administrative and analytical support for production and management teams. Assist the AP Manager with payments, reporting, reconciliations, and special projects.

Month-End Close & Compliance:

• Prepare journal entries, account reconciliations, and accrual calculations in compliance with GAAP (Generally Accepted Accounting Principles) and ensure compliance with SOX (Sarbanes-Oxley Act) controls and internal audit requirements.

Process Improvement:

• Support accounts payable automation and purchasing efficiency initiatives, reduce manual processing errors, and assist with continuous improvement across financial and supply chain workflows.

Qualifications

• Previous purchasing, accounts payable, accounts receivable, accounting, bookkeeping, or related supply chain experience preferred.
• Proficiency in Microsoft Excel is required, including data analysis with formulas such as VLOOKUP, pivot tables, and spreadsheets for reporting.
• Strong knowledge of accounting principles, including double-entry bookkeeping and financial concepts.
• Familiarity with accounts payable and receivable processes, invoice processing, account reconciliation, and journal entries.
• Strong attention to detail and accuracy, with the ability to handle confidential information discreetly.
• Excellent analytical and problem-solving skills, including the ability to identify discrepancies and resolve supply chain or financial issues efficiently.
• Strong organizational and communication skills, with the ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Comfortable learning ERP and accounting systems (e.g., Oracle).
• Dependable and accountable, with the ability to work independently and as part of a team.
• Strong work ethic and willingness to assist where needed across departments.

Benefits

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Vision insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Life insurance
• Opportunities for advancement
• Paid time off
• Referral program

Work Location

In person

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Experience:

• purchasing, accounts payable and accounts receivable: 1 year (Required)
• Proficiency in Microsoft Excel : 2 years (Required)
• ERP and accounting systems (e.g., Oracle): 1 year (Preferred)

Work Location: In person

Salary : $41,909 - $57,476