What are the responsibilities and job description for the Accounts Receivable Specialist position at KORE1?
Job Title: Accounts Receivable / Collections Specialist
Description & Requirements:
This position is fully onsite in Lake Forrest, CA during training and then can be Hybrid with 1-2 days remote per week.
KORE1, a nationwide provider of staffing and recruiting solutions, has an immediate opening for a Accounts Receivable / Collections Specialist in Lake Forrest, CA.
Position Summary
The Accounts Receivable / Collections Specialist is responsible for managing high-volume customer billing and collections in a fast-paced, heavy civil construction environment. This role plays a critical part in driving cash flow across a $100M operation by ensuring timely invoicing, proactive collections, and resolution of complex billing issues in coordination with Project Managers and customers.
Key Responsibilities
- Generate and manage high-volume billing in accordance with contract terms, including progress billing, unit price, and T&M work
- Own the collections process for assigned accounts, including consistent follow-up on past due balances
- Monitor and manage AR aging across multiple projects and customers, escalating issues as needed
- Partner with Project Managers to resolve billing discrepancies, change orders, and disputes
- Prepare and manage preliminary notices, lien rights, and waiver documentation in compliance with lien law requirements
- Track critical deadlines related to lien filings and collections actions
- Apply payments and reconcile accounts in Sage 100 Contractor
- Maintain detailed documentation of customer communications and collection efforts
- Support month-end close, including AR reporting and reconciliation
- Identify and drive improvements in billing and collections processes
Qualifications
- 5 years of AR and collections experience in construction or heavy civil contracting
- Proven ability to manage large volumes of invoices and receivables
- Strong knowledge of construction billing cycles (progress billing, unit price, T&M)
- Working knowledge of lien laws, preliminary notices, and waiver processes
- Experience using Sage 100 Contractor (or similar construction accounting systems)
- Ability to work cross-functionally with Project Managers and operations teams
- Strong communication, follow-up, and negotiation skills
- Highly organized with the ability to prioritize in a fast-paced environment
Preferred Experience
- Background in asphalt paving, roadway, or heavy civil construction
- Experience with public works and contract compliance requirements
- Familiarity with job cost structures and project-level financial tracking
Key Traits for Success
- Persistent and proactive in collections
- Comfortable operating in a high-volume, deadline-driven environment
- Strong problem-solving skills and attention to detail
- Ability to hold others accountable while maintaining professional relationships
Compensation depends on experience but is typically between $75K-$85K.
Salary : $75,000 - $85,000