What are the responsibilities and job description for the Executive Assistant position at Kokusai Semiconductor Equipment Corporation?
Kokusai is a world leader and rapidly growing company in the design, manufacture, installation, and maintenance of vertical diffusion furnaces used in semiconductor fabrication facilities around the world. This is a unique and exciting opportunity to fill a key technology position serving the semiconductor equipment market with a career growth-oriented company.
We are seeking a highly motivated, organized and detail-oriented Executive Assistant join our team. The ideal candidate will have excellent communication skills, be able to multitask and prioritize effectively, and have a strong attention to detail.
Join a Team creating a positive and lasting impact on our business!
Responsibilities:
- Manage complex calendars, schedule meetings, prepare agendas, and coordinate meeting logistics across internal and external stakeholders
- Create and refine presentation materials including charts, graphs, spreadsheets, and slide decks for corporate presentations and staff meetings
- Coordinate executive travel planning, prepare detailed itineraries, and submit travel expense reports for the executive team as needed.
- Maintain confidential files, sensitive documents, and digital records with discretion
- Reconcile local office invoices and submit documentation to Accounts Payable
- Coordinate KSEC participation in SEMICON-West, including booth selection, layout and setup, hotel and travel arrangements, and customer meetings and dinners
- Plan and execute onsite and offsite events, including executive and customer dinners, meeting room logistics, and catering coordination
- Act as the key liaison for Boise office facilities — managing office upgrades, modifications, service requests, and coordinating with landlords and stakeholders on facilities-related RFQs through purchase orders and warranty support
- Summarize and Publish weekly and monthly industry technology updates to the executive team based on pre-defined queries
- Manage office operations including supply ordering, mail handling, and vendor coordination
Salary : $50,000 - $95,000