Front Desk Receptionist

Company Description

Kohan Retail Investment Group is an investment management company headquartered in Great Neck, New York. Committed to transforming retail spaces, the company specializes in acquiring and revitalizing commercial real estate properties. Kohan Retail Investment Group aims to create vibrant community spaces by focusing on innovation and sustainable growth. With a dedication to excellence, the company has built a reputation for enhancing the value and functionality of retail properties.

Overview:

We are seeking a Front Desk Receptionist for a full-time on-site position located in Great Neck, NY. The ideal candidate will have a strong background in office management and administrative duties. This position offers the opportunity to work in a fast-paced environment where attention to detail and excellent communication skills are essential.

Schedule: M-F, 9am-5pm

Responsibilities include (but are not limited to):

• Manage the reception desk – greet clients and vendors, answer phones, buzz in visitors
• Greet and assist clients, and direct them upon arrival
• Send, receive, sort and distribute mail/packages to employees daily, including scanning to off-site teams.
• ASH Annual Schedule Management: Partner/Exec Meetings - calendar invites sent to necessary people, Team Events, Companywide meetings.
• Assist the bookkeeping team with ad-hoc administrative and bookkeeping tasks as needed.
• Organize office activities, meals, entertainment, and team-building events.
• Oversee general office operations and facilities management to ensure a safe and efficient work environment.
• Oversee calendars and schedules for common areas (Conference rooms etc.)
• Maintain inventory of supplies and place orders (Office, Kitchen)
• Communicate with vendors and building management for various office needs.
• Assist with ad-hoc projects such as setting up and implementing office procedures

Position Requirements:

• Willingness to be in office 5 days a week
• Previous hospitality, customer service, or office experience preferred
• Exceptional communication skills and a service-oriented attitude
• Strong organization and time management skills
• Collaborative, team-player mentality
• Associate’s or Bachelor’s degree (preferred)
• Proficiency in Google Workspace

Attributes

• Detail-oriented – you like keeping track of lots of details at once and are the type of person who notices when one small thing is missing
• Organized – you are naturally organized in your professional and personal life. You take pleasure in creating organizational solutions that make you more efficient and/or effective
• Natural communicator – you are the type of person who almost automatically keeps the people you work with in the loop.
• Thorough – you enjoy digging deep into projects and reviewing all the details and numbers
• Problem solver – you think fast, are adaptable and are bent toward solving problems as they arise
• Flexible – you are comfortable with working in ambiguity and in a role that has the potential to change and evolve over time