Receptionist (Part Time) (33586)

Job Summary

Responsible for relaying incoming telephone calls, greeting visitors in a professional manner, and performing various clerical duties.

Essential Functions, Duties, and Responsibilities

• Answers multi-line telephone system, takes accurate messages and transfers telephone calls to the appropriate person in an efficient manner
• Greets and screens incoming visitors in a professional manner and promptly notifies appropriate person of their arrival
• Opens and distributes incoming mail on a daily basis, and prepares outgoing mail.
• Monitors facsimile machine, directs incoming documents and sends documents via facsimile as requested
• Prepares and mails daily invoices
• Prepares and mails monthly statements
• Retrieval and Interpretation of Documents
• Knowledge of 411 Procedure
• Knowledge of FDA Inspection Procedure
• Use of SAP

Educational and Experience Requirements

• High School Diploma or Equivalent

Knowledge, Skills, and Abilities

• Adhere and support KLS Martins quality and safety policies and procedures
• Ability to retrieve and interpret documentation
• Ability to work effectively with all levels of internal and external associates/customers/colleagues
• Demonstrated ability to effectively communicate both verbally and in writing
• Ability to develop and maintain collaborative relationships with all levels within the organization
• Ability to follow through on issues, make informed decisions that comply with policies and procedures, complete tasks and problem-solve
• Ability to manage multiple priorities
• Possess intermediate to advanced level knowledge of Microsoft Office software applications
• Ability to work with minimal supervision

Skill Requirements

• Typing/computer keyboard
• Utilize computer software (specified above)
• Retrieve and compile information
• Maintain records/logs
• Verify data and information
• Organize and prioritize information/tasks
• Operate office equipment
• Verbal communication
• Written communication

Physical Requirements

• Sitting for extended periods
• Extended periods viewing computer screen
• Walking
• Reading
• Speaking
• Hear/Listen
• Maintain regular, punctual attendance
• Lifting/carrying up to 20 pounds various items
• Repetitive Motions
• Pushing/Pulling
• Bending/Stooping
• Reaching/Grasping
• Writing

Hazards

• Normal office environment