What are the responsibilities and job description for the Project Coordinator position at Kinkaid Civil Construction, LLC?
Brief Description
Project Coordinator
Kinkaid Civil Construction (KCC)
Location: Salt Lake City “Surrounding Areas” – UT (Project Sites Throughout Utah)
Pay: Competitive Salary Full Benefits Package (Based on Experience)
About Us
Kinkaid Civil Construction is a 100% employee-owned, family-run heavy civil construction company that self-performs underground utility installation and earthwork. With a strong reputation for integrity, safety, and quality craftsmanship, we are committed to building infrastructure that lasts while investing in the people who help build it.
We are seeking a detail-oriented and organized Project Coordinator to support project teams with administrative, documentation, and coordination efforts from pre-construction through project closeout on heavy civil and underground utility projects throughout Utah.
Key Responsibilities
Contract & Document Coordination
Assist with routing contracts for internal and external signatures
Organize and maintain project files, ensuring all documentation is accurate and up to date
Submittals & Document Control
Prepare and track submittal packages, RFIs, and transmittals
Maintain logs for submittals, RFIs, and project correspondence
Ensure timely follow-up on pending items and approvals
Plans & Project Documentation
Distribute updated plans and documents to project teams and subcontractors
Ensure field teams are working from the most current drawings and specifications
Procurement & Vendor Coordination
Assist in gathering and organizing subcontractor and supplier quotes
Support purchase order and subcontract documentation tracking
Maintain updated vendor and subcontractor contact lists
Project Support & Coordination
Support Project Managers and Superintendents with day-to-day project needs
Assist with scheduling coordination, meeting notes, and tracking project milestones
Coordinate communication between internal teams, subcontractors, and clients
Field & Administrative Support
Assist with jobsite documentation, reporting, and data entry as needed
Support onboarding documentation and compliance tracking for subcontractors
Requirements
Requirements
2 years of experience in construction administration, project coordination, or a related role preferred
Strong organizational skills with high attention to detail
Ability to manage multiple priorities in a fast-paced construction environment
Basic understanding of construction plans, specifications, and project processes
Strong communication and coordination skills
Proficient in Microsoft Office (Excel, Word, Outlook)
Experience with construction management software is a plus
Self-motivated and team-oriented mindset
Summary
What We Offer
Competitive Salary Full Benefits Package
Employee Ownership – ESOP Participation
Medical, Dental, and Vision Insurance
Life & Disability Coverage
401(k) with Company Match
Paid Time Off (PTO)
Weekly Pay
Career Growth Opportunities
Equal Opportunity Employer Statement
Kinkaid Civil Construction is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, or any other protected status under applicable federal, state, or local laws.
Recruiter & Agency Notice
Kinkaid Civil Construction does not accept unsolicited resumes from recruiters, staffing agencies, or search firms. Any unsolicited resumes submitted to Kinkaid Civil Construction employees without a current signed agreement in place will become the property of Kinkaid Civil Construction without any obligation of payment or referral fees. Please do not contact hiring managers or employees directly regarding this position.
Project Coordinator
Kinkaid Civil Construction (KCC)
Location: Salt Lake City “Surrounding Areas” – UT (Project Sites Throughout Utah)
Pay: Competitive Salary Full Benefits Package (Based on Experience)
About Us
Kinkaid Civil Construction is a 100% employee-owned, family-run heavy civil construction company that self-performs underground utility installation and earthwork. With a strong reputation for integrity, safety, and quality craftsmanship, we are committed to building infrastructure that lasts while investing in the people who help build it.
We are seeking a detail-oriented and organized Project Coordinator to support project teams with administrative, documentation, and coordination efforts from pre-construction through project closeout on heavy civil and underground utility projects throughout Utah.
Key Responsibilities
Contract & Document Coordination
Assist with routing contracts for internal and external signatures
Organize and maintain project files, ensuring all documentation is accurate and up to date
Submittals & Document Control
Prepare and track submittal packages, RFIs, and transmittals
Maintain logs for submittals, RFIs, and project correspondence
Ensure timely follow-up on pending items and approvals
Plans & Project Documentation
Distribute updated plans and documents to project teams and subcontractors
Ensure field teams are working from the most current drawings and specifications
Procurement & Vendor Coordination
Assist in gathering and organizing subcontractor and supplier quotes
Support purchase order and subcontract documentation tracking
Maintain updated vendor and subcontractor contact lists
Project Support & Coordination
Support Project Managers and Superintendents with day-to-day project needs
Assist with scheduling coordination, meeting notes, and tracking project milestones
Coordinate communication between internal teams, subcontractors, and clients
Field & Administrative Support
Assist with jobsite documentation, reporting, and data entry as needed
Support onboarding documentation and compliance tracking for subcontractors
Requirements
Requirements
2 years of experience in construction administration, project coordination, or a related role preferred
Strong organizational skills with high attention to detail
Ability to manage multiple priorities in a fast-paced construction environment
Basic understanding of construction plans, specifications, and project processes
Strong communication and coordination skills
Proficient in Microsoft Office (Excel, Word, Outlook)
Experience with construction management software is a plus
Self-motivated and team-oriented mindset
Summary
What We Offer
Competitive Salary Full Benefits Package
Employee Ownership – ESOP Participation
Medical, Dental, and Vision Insurance
Life & Disability Coverage
401(k) with Company Match
Paid Time Off (PTO)
Weekly Pay
Career Growth Opportunities
Equal Opportunity Employer Statement
Kinkaid Civil Construction is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, or any other protected status under applicable federal, state, or local laws.
Recruiter & Agency Notice
Kinkaid Civil Construction does not accept unsolicited resumes from recruiters, staffing agencies, or search firms. Any unsolicited resumes submitted to Kinkaid Civil Construction employees without a current signed agreement in place will become the property of Kinkaid Civil Construction without any obligation of payment or referral fees. Please do not contact hiring managers or employees directly regarding this position.