Child Care Administrative Assistant

King’s Daughters Child Care Center
Full-time In-Person Monday–Friday, 9:00am–5:30pm

Play an essential role in supporting the daily operations of a high-quality early childhood education center.

King’s Daughters Child Care Center is seeking a full-time Administrative Assistant to support the Center Director and Executive Director in maintaining efficient center operations, accurate documentation, and compliance with licensing requirements. This role serves as a primary administrative support to staff, families, and visitors while ensuring a welcoming, organized, and professional office environment.

Our mission: To promote the social, emotional, physical, and cognitive development of children through engaging educational experiences in a safe, nurturing environment.

Benefits:

• Free childcare for full-time employees
• Paid holidays
• Paid time off
• Dental insurance
• Life insurance
• Vision insurance

Perks of the Position:

• A positive, family-centered work environment
• Opportunities for professional growth
• Collaborative and supportive team culture
• Competitive benefits (see above)

Minimum Qualifications:

• Must be at least 18 years of age
• High School Diploma required
• Minimum of one (1) year of relevant work experience in a licensed childcare center or similar setting
• WV Early Care and Education STARS Training Certificate (or equivalent)
• Ability to obtain and maintain required certifications (CPR/First Aid, Food Handler’s Certification, and others as assigned)
• Proficiency with Microsoft Office and general office technology

What You’ll Do

• Answer telephones and provide information to callers or direct calls appropriately
• Greet and assist all visitors, ensuring visitor log completion
• Maintain contact information databases (Remind system, emergency contacts, staff directories)
• Ensure completion and accuracy of required paperwork (sign-in sheets, monthly attendance, food sheets, WV State reimbursement forms)
• Assist with family enrollment packets and appointment scheduling for prospective families
• Maintain accurate and organized electronic and physical childcare licensing documentation
• File and manage office documentation in a secure and organized manner
• Support the Center Director with daily operational tasks and administrative projects
• Assist the Executive Director with donor correspondence, fundraising support, and Constant Contact database updates
• Maintain confidentiality of all childcare and employee-related information
• Operate office equipment such as copiers, printers, scanners, and phone systems
• Maintain a clean and organized office environment
• Learn and implement new office technologies and systems as required
• Perform additional administrative or childcare-related duties as assigned by the Center Director or Executive Director

Performance Expectations:

• Accuracy and organization of administrative documentation
• Maintenance of office cleanliness and organization
• Proficiency with MS Office and EZ Care
• Strong communication skills

Pay: From $14.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• Do you have at least one (1) year of administrative or document management experience in a licensed child care center, school, or early childhood program?
• This role requires maintaining attendance records, enrollment packets, licensing documentation, and WV reimbursement paperwork. Do you have experience working with regulated program documentation?
• Are you currently enrolled in, or able to obtain, the WV Early Care and Education STARS Training Certificate within 30 days of hire?

Work Location: In person

Salary : $14