What are the responsibilities and job description for the Child Care Administrative Assistant position at AlignHR, LLC?
King’s Daughters Child Care Center
Full-time In-Person Monday–Friday, 9:00am–5:30pm
Play an essential role in supporting the daily operations of a high-quality early childhood education center.
King’s Daughters Child Care Center is seeking a full-time Administrative Assistant to support the Center Director and Executive Director in maintaining efficient center operations, accurate documentation, and compliance with licensing requirements. This role serves as a primary administrative support to staff, families, and visitors while ensuring a welcoming, organized, and professional office environment.
Our mission: To promote the social, emotional, physical, and cognitive development of children through engaging educational experiences in a safe, nurturing environment.
Benefits:
- Free childcare for full-time employees
- Paid holidays
- Paid time off
- Dental insurance
- Life insurance
- Vision insurance
Perks of the Position:
- A positive, family-centered work environment
- Opportunities for professional growth
- Collaborative and supportive team culture
- Competitive benefits (see above)
Minimum Qualifications:
- Must be at least 18 years of age
- High School Diploma required
- Minimum of one (1) year of relevant work experience in a licensed childcare center or similar setting
- WV Early Care and Education STARS Training Certificate (or equivalent)
- Ability to obtain and maintain required certifications (CPR/First Aid, Food Handler’s Certification, and others as assigned)
- Proficiency with Microsoft Office and general office technology
What You’ll Do
- Answer telephones and provide information to callers or direct calls appropriately
- Greet and assist all visitors, ensuring visitor log completion
- Maintain contact information databases (Remind system, emergency contacts, staff directories)
- Ensure completion and accuracy of required paperwork (sign-in sheets, monthly attendance, food sheets, WV State reimbursement forms)
- Assist with family enrollment packets and appointment scheduling for prospective families
- Maintain accurate and organized electronic and physical childcare licensing documentation
- File and manage office documentation in a secure and organized manner
- Support the Center Director with daily operational tasks and administrative projects
- Assist the Executive Director with donor correspondence, fundraising support, and Constant Contact database updates
- Maintain confidentiality of all childcare and employee-related information
- Operate office equipment such as copiers, printers, scanners, and phone systems
- Maintain a clean and organized office environment
- Learn and implement new office technologies and systems as required
- Perform additional administrative or childcare-related duties as assigned by the Center Director or Executive Director
Performance Expectations:
- Accuracy and organization of administrative documentation
- Maintenance of office cleanliness and organization
- Proficiency with MS Office and EZ Care
- Strong communication skills
We empower children—and we empower our team. As an Equal Opportunity Employer, we embrace diversity and inclusion in all forms. We do not discriminate based on race, color, religion, sex, national origin, age, disability, or any other protected status.