Office Administrator/Receptionist

Description

SUMMARY: 

Perform Administrative duties for our main office located in Laredo, Texas.

ESSENTIAL DUTIES: 

• Greeting clients, answering the telephone, and making follow-up calls
• Assisting Executive Administrator in processing of payments
• Preparing correspondence, scheduling meetings, and making travel arrangements
• Ordering of office supplies
• Maintain inventory of office supplies and materials.
• Maintaining electronic and paper filing systems
• Maintaining an office database and preparing reports
• Mail Distribution with in the office
• Prepare packages for delivery
• Perform clerical/administrative assignments in accordance with established procedures and under general instruction.
• Time Management 
• Online Research for special requests
• Performing other duties as assigned

Requirements

EDUCATION:

High school diploma or equivalent required

EXPERIENCE:

• Must have at least one (2) years’ experience as an Administrator or front desk receptionist.

SKILLS: 

Must have the following skills and/or abilities:

• Attention to detail
• Punctuality
• Critical thinking and problem-solving
• Thoroughness
• Organization
• Communication skills & confidentiality
• Analyzing information
• PC proficiency/Microsoft/other software programs
• Data entry skills
• General math skills and some finance skills

LICENSES/CERTIFICATIONS:  

Must have a current driver’s license and a satisfactory driving record.

PHYSICAL REQUIREMENTS:

Must be able to perform the following physical activity on a frequent to constant basis:

• Sit for long periods of time.
• Lift 10–50 lbs. of files, plans, office supplies, or similar items. 
• Constantly uses fingers and hands when dialing/answering the telephone and operating a computer or other office machinery, such as a copy machine, scanner, and computer printer.
• Ability to hear average or normal conversations and receive ordinary information through verbal communications in person or detect objects in and around job site over the telephone.
• Average, ordinary visual acuity necessary to prepare or inspect documents; operate a computer or other office machinery; or.
• Walk short distances on slippery, even, and/or uneven surfaces.
• Stand, bend, stoop, kneel, crouch, twist, turn, or crawl.

WORKING CONDITIONS:

• Majority of work is performed in an office atmosphere located inside a building with no hazardous or significantly unpleasant conditions. 
• May require infrequent job site visits involve performing work in outdoor weather conditions with exposure to extreme cold, heat, and noise depending upon project site.
• May travel locally during the workday.

OTHER REQUIREMENTS:

Must be able to:

• Adhere to the highest standards of ethics, integrity, professionalism, and discretion.
• Project a courteous, professional and positive approach with clients, subcontractors, employees, and authorizing agencies while providing prompt, efficient, and accurate assistance. 
• Follow and exchange basic instructions, information, and guidelines.
• Make decisions based on experience or knowledge with minimal supervision.
• Participate in training and development opportunities offered to maintain construction-related software and safety knowledge.
• Adhere to and perform functions according to company and OSHA safety guidelines.
• Maintain regular, timely, and predictable attendance.
• Represent the company in a professional manner to callers and visitors.