Front Desk Receptionist

Job Overview
We are seeking a professional and organized Front Desk Receptionist to serve as the first point of contact for our office. The ideal candidate will possess excellent communication skills, strong organizational abilities, and proficiency with office management tools. This role involves managing front desk operations, providing exceptional customer service, and supporting administrative functions to ensure smooth daily operations. Experience with office management systems, multi-line phone systems, and computer literacy are essential for success in this position.

Responsibilities

• Greet visitors and clients warmly, ensuring a positive first impression
• Answer and direct multi-line phone calls using professional phone etiquette
• Manage appointment scheduling and calendar management using Google Workspace or Microsoft Office tools
• Perform data entry, filing, and document proofreading to maintain accurate records
• Handle incoming and outgoing correspondence via email and postal mail
• Assist with office management tasks including supply inventory and organization
• Support customer service efforts by addressing inquiries promptly and professionally
• Utilize QuickBooks or bookkeeping software for basic financial record keeping (if applicable)
• Maintain a clean and organized front desk area to promote a welcoming environment
• Support administrative tasks such as typing reports, managing calendars, and supporting personal assistant duties as needed

Qualifications

• Proven experience in office management, clerical work, or administrative support roles
• Strong computer skills including proficiency with Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
• Familiarity with multi-line phone systems and excellent phone etiquette
• Bilingual abilities are a plus to serve diverse client needs effectively
• Experience with QuickBooks or bookkeeping is desirable but not mandatory
• Exceptional organizational skills with attention to detail and accuracy in data entry and proofreading
• Excellent customer service skills with a professional demeanor
• Ability to manage time effectively in a fast-paced environment
• Previous experience as a medical receptionist, dental receptionist, or personal assistant is advantageous
• Strong typing skills and computer literacy are essential for daily tasks

This role offers an opportunity to be an integral part of our team by providing outstanding support in a professional setting. We value dedicated individuals who are proactive, personable, and capable of managing multiple responsibilities efficiently.

Job Type: Full-time

Pay: $7.25 - $9.00 per hour

Expected hours: 40 per week

Work Location: In person

Salary : $7 - $9