What are the responsibilities and job description for the Customer Service Administrative Support position at Ki Mobility?
Job Summary
The Customer Service Administrative Support handles a variety of tasks to process customer orders. The ideal candidate must be comfortable with computers, general office tasks, and both verbal and written communication, providing polite and professional assistance via phone and email.
Essential Functions Job Responsibilities
This position is subject to a background check. A prior conviction or pending charge will not automatically disqualify you from consideration. In accordance with the Fair Credit Reporting Act and Wisconsin Fair Employment Act, criminal histories will only be evaluated if the circumstances of the offense substantially relate to the duties of this position.
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the associate for this position. Duties, activities, and responsibilities may change, or new ones may be assigned at any time with or without notice. Associate must be able to satisfactorily perform the essential functions of the position with or without reasonable accommodation.
Ki Mobility is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with disability.
The Customer Service Administrative Support handles a variety of tasks to process customer orders. The ideal candidate must be comfortable with computers, general office tasks, and both verbal and written communication, providing polite and professional assistance via phone and email.
Essential Functions Job Responsibilities
- Review and assign in-coming requests to the task management system.
- Evaluate customer orders for accuracy before processing.
- Investigate discrepancies and respond to inquiries on invoices.
- Maintain polite and professional communication via phone and email.
- Provide administrative support for the customer service team leaders.
- Utilize various proprietary software and resources to maintain detailed and accurate documentation to facilitate a smooth transition to other departments.
- Collaborate and communicate with Customer Service team members and cross-functionally with other departments (ex: sales, finance, and production) in a professional and efficient manner.
- Work as a team and maintain professionalism at all levels in the organization.
- Ensure and follow safety requirements and standards.
- Maintain a safe, neat and orderly work environment.
- Perform all duties in a manner that follows, demonstrates, and promotes Company’s values.
- Report to work as scheduled, on time, and able to work entire work schedule.
- Perform additional duties as assigned.
- Ability to transpose information accurately and effectively between customer orders and invoices.
- Ability to respond effectively to new, complex, and problematic situations and adapt your behavior to provide the best possible customer service.
- Possess logical thinking, intuition, and critical thinkings skills with the ability to interpret detailed information to find accurate solutions.
- Skill and ability in professionalism while interacting with customers and company associates.
- Skill and ability to navigate multiple computer applications, with the use of dual monitors.
- Detail oriented with a passion for and ability to continuously learn.
- Possess excellent oral and written communication skills.
- Skill and ability to multi-task, prioritize, and manage time efficiently.
- Ability to exercise patience to get questions answered correctly and timely.
- Basic level skills using computer applications (Microsoft Suite, enterprise software).
- Basic math proficiency.
- Able to work effectively both independently and within a team environment.
- Ability to be highly adaptable and responsive to changing business needs.
- Possess a continuous improvement mindset.
- Ability to observe and identify details.
- Ability to work extended hours as scheduled, including weekends.
- Frequent sitting, wrist manipulation, walking, and standing.
- Frequent sedentary work with lifting up to 10 pounds.
- Occasional light work with lifting up to 20 pounds.
- Manual dexterity to type and operate office equipment frequently.
- Must be able to complete all physical requirements to perform essential functions.
- Required:
- Experience with Microsoft Office programs (Word, Excel) and other enterprise software.
- Proven customer support experience.
- Preferred:
- 2 years of experience in an office-based customer service position or related experience working with complex or custom products.
- Standard working conditions include a temperature-controlled office and manufacturing environment.
This position is subject to a background check. A prior conviction or pending charge will not automatically disqualify you from consideration. In accordance with the Fair Credit Reporting Act and Wisconsin Fair Employment Act, criminal histories will only be evaluated if the circumstances of the offense substantially relate to the duties of this position.
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the associate for this position. Duties, activities, and responsibilities may change, or new ones may be assigned at any time with or without notice. Associate must be able to satisfactorily perform the essential functions of the position with or without reasonable accommodation.
Ki Mobility is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with disability.