Office Manager/Payroll/AP/AR

Job Duties

· Office Management (Payroll, AP/AR)

o Management of all office supply inventory from ordering to delivery check-in and placement

o Provide guidance and/or assistance as per overall purpose to office personnel

o Organization and assistance of all events held here at the office

o Oversee that the common office is clean and tidy at all times, delegate as needed to cleaning crew and individual office staff

o Serve as back-up to intake/reception in answering telephone and forwarding calls

o Manage additional ordering on Amazon for all office personnel and house leaders

o Check mail and distribute accordingly each workday

o Purchase of all assets (office equipment, etc.)

o Sit on Health and Safety Committee

· Financial Management

o Data entry of all Accounts payable invoices and cut checks in QuickBooks

o Prepare and process biweekly payroll

o Run credit card payments for outpatient clients

o Secure and manage petty cash funds for group homes

o Other accounting responsibilities as they are assigned by Finance Director

COMPETENCIES

· Excellent planning and organizational skills

· Excellent oral and written communication skills

· Ability to manage a healthcare office setting

· Ability to maintain customer and client relationships

· Ability to be flexible, open to new ideas and adapting to changes

· Ability to take initiative and demonstrate a sense of urgency

· Ability to maintain composure in difficult or stressful situations

QUALIFICATIONS

· Bachelors degree in accounting with 2 years preferred experience

· Must have exemplary telephone and interpersonal skills

· Strong oral and written communication, as well as the ability to use proper grammar, are essential

· Prior experience with customer service

Experience with Quickbooks, Microsoft Word Excel. Prefer experience with Paylocity.

·

WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. You are expected to dress appropriately according to company policy.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The employee is required to sit for long periods of time and occasionally climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

DISCLAIMER

It is the nature of the work of Key Assets Kentucky that tasks and responsibilities are, in many circumstances, unpredictable and varied. All staff is, therefore, expected to work in a flexible way when the occasion arises where tasks are not specifically covered in the Job Description and have to be undertaken.

·

Job Type: Full-time

Pay: $40,000.00 - $45,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Vision insurance

Application Question(s):

• How many years of accounting do you have?
• How many years of Payroll do you have?
• How many years of AP/AR do you have?
• What degree do you hold?
• What is your available start date?

Work Location: In person

Salary : $40,000 - $45,000