Job Title

Payroll Manager

Location

Lexington, KY 40513 US (Primary)

Category

Finance

Job Type

Full-time

Education

Bachelor's Degree

Shift Work Required?

No

Travel

Security Clearance Required

Not Required

Job Description

Position Overview

Under limited direction, responsible for leading and managing the end-to-end payroll function across union and non-union labor groups. Oversees payroll operations, payroll tax compliance, retirement and deduction processing, and payroll accounting activities in alignment with the U.S. Department of Energy (DOE) prime contract, collective bargaining agreements (CBAs), and applicable federal, state, and local regulations. Serves as the primary subject matter authority for Costpoint payroll administration and payroll governance, while providing leadership, direction, and oversight to payroll staff.

Functional:

• Leads payroll operations for multi-site, union and non-union populations, including oversight of payroll processing cycles, payroll corrections, and off-cycle payments.
• Manages payroll compliance with DOE contractual requirements, collective bargaining agreements, wage determinations, and applicable tax laws and regulations.
• Directs payroll tax activities, including preparation, reconciliation, and filing of federal, state, and local payroll tax forms (W-2, 940, 941, state equivalents).
• Oversees payroll accounting activities, including preparation of payroll journal entries, reconciliation of payroll general ledger accounts, and maintenance of payroll ledgers.
• Serves as the primary Costpoint payroll system authority, including configuration oversight, testing of system changes, coordination with IT and vendors, and resolution of complex payroll issues.
• Provides leadership, coaching, work review, and workload prioritization for payroll staff, supporting consistent execution and adherence to internal controls.
• Oversees retirement, benefit, and deduction processing, including coordination with 401(k) administrators, union dues, flexible spending accounts, and other statutory and voluntary withholdings.
• Conducts research and provides authoritative guidance on the tax and accounting treatment of complex or non-routine payroll transactions.
• Prepares payroll-related reporting and analysis for senior management, internal stakeholders, auditors, and external agencies.
• Establishes and maintains payroll procedures, internal controls, and documentation to support audit readiness, data integrity, and compliance obligations.
• Partners with Human Resources, Finance, Legal, and external vendors to support organizational initiatives, audits, and workforce changes impacting payroll.
• Performs other related duties as assigned..

Competencies:

• Demonstrates strong leadership capability with ability to guide, coach, and develop payroll professionals.
• Exhibits advanced organizational skills with the ability to manage multiple priorities, deadlines, and regulatory requirements simultaneously.
• Communicates clearly and professionally in both written and verbal business contexts.
• Applies sound judgment and discretion when handling highly sensitive, confidential, and proprietary payroll and employee information.
• Applies organizational policies, procedures, and governance standards across payroll operations.
• Demonstrates strong analytical and problem-solving skills related to payroll compliance, accounting, and system-driven processes.

 

Job Requirements

Minimum Requirements:

• Bachelor’s Degree in Accounting, Finance, Business Administration, or a related field, or equivalent
• 8 years of payroll and/or finance experience, or an equivalent combination of education and experience is required.
• 1 year(s) of CostPoint experience required.

We are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.