Administrative / Records Assistant (Clearance Required)

Administrative / Records Assistant
U.S. Army Garrison Carlisle Barracks Administrative Services
Department of the Army

Job Type: Full-time, on-site. Monday to Friday, (7:30 AM to 4:00 PM)
Pay: $23.87/hr. - $26.00/hr. (w/ H&W Stipend)
Benefits: Full
Work Location: 100% On-site, U.S. Army Garrison Carlisle Barracks, Carlisle, PA 17013 (No opportunity for hybrid or remote work)
Security Clearance: Active DoD Secret clearance required.
Education: High school diploma or equivalent
Period of Performance: Anticipated start January 2027, contingent on contract award.

Description of Work/Agency

U.S. Army Garrison Carlisle Barracks in Carlisle, Pennsylvania relies on contractor support for its administrative services. Kenney Business Solutions, Inc. (KBS) is building a team for the upcoming administrative services contract at the installation. The Administrative / Records Assistant supports the Garrison's records, FOIA, and publications programs by keeping the tracking, logs, and online indexes current and backing up the Administrative Specialist.

KBS is an SBA-certified 8(a) small business that supports federal agencies with records management, FOIA and Privacy Act, and administrative services. KBS seeks an Administrative / Records Assistant to support records, FOIA, and publications at Carlisle Barracks.

This is a proposal position. KBS is preparing a proposal for the Carlisle Barracks administrative services contract and is recruiting this role in support of that proposal. Employment is contingent on contract award to KBS, with an anticipated start of January 2027.

Responsibilities

• Track records management and privacy training completion across the Garrison and prepare quarterly roll-ups.
• Maintain the Records Coordinator roster, visit schedule, and corrective action tracking.
• Help log FOIA cases, calculate fees, and prepare status reports.
• Keep the SharePoint forms and publications indexes current.
• Run electronic records searches on request.

Experience

• 2 years of administrative experience, preferably supporting a federal or military organization.
• 1 year of Army records management and/or FOIA exposure (preferred).
• Proficiency in Microsoft Office and SharePoint.
• Adobe Acrobat Pro experience (preferred).

Required Qualifications

• 2 years of administrative experience, preferably supporting a federal or military organization.
• Active DoD Secret Clearance
• High school diploma or equivalent.
• Valid driver's license and the ability to lift up to 70 pounds with assistance.

*Kenney Business Solutions, Inc. is an Equal Opportunity Employer.

Pay: $23.87 - $26.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Application Question(s):

• Do you have the ability to lift up to 70 pounds with assistance?
• Do you have at least 1 year of demonstrated Records Management experience and/or FOIA exposure?

Experience:

• Government/Military Admin: 2 years (Required)

License/Certification:

• Drivers License (Required)

Security clearance:

• Secret (Required)

Ability to Commute:

• Carlisle Barracks, PA (Required)

Work Location: In person

Salary : $24 - $26