What are the responsibilities and job description for the Administrative Support Specialist position at #Kendal?
The Kendal Corporation (TKC) www.kendal.org is seeking a dedicated Administrative Support Specialist to enhance our corporate office operations. This position will serve as the primary point of contact for the office, acting as a gatekeeper while providing comprehensive administrative support to TKC staff under the guidance of the Executive Assistant to the CEO.
The Administrative Support Specialist will liaise with building management to ensure that the office is well-maintained, creating an optimal work environment. The ideal candidate will be responsible for scheduling and attending staff and committee meetings, accurately recording meeting notes and action items, and following up with relevant stakeholders. This role also involves coordinating logistics for in-person meetings, which includes negotiating with hotels and vendors, as well as providing general administrative support and managing communications.
The successful applicant will collaborate with TKC staff and other Kendal Communities staff, and will take on special projects as needed. They will effectively utilize software and other tools to enhance team communication and manage tasks.
Qualifications
The ideal candidate will demonstrate a comprehensive skill set that includes:
- Educational Background: A degree in Business Administration or a related field is preferred. Relevant certifications in administrative support or office management are a plus.
- Experience: Previous experience in administrative support, preferably in a multi-departmental environment. Familiarity with financial processes, such as invoice coding and budget management.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with accounting software and board management systems.
- Organizational Skills: Demonstrates strong organizational abilities with the capacity to manage multiple tasks and prioritize effectively while paying attention to detail.
- Communication Skills: Excellent verbal and written communication skills. Ability to collaborate effectively with various departments and stakeholders.
- Interpersonal Skills: Strong customer service skills for greeting guests and handling inquiries. Ability to interact professionally with staff at all levels and board members.
- Problem-Solving Abilities: Ability to anticipate issues and propose solutions effectively. Capacity to adapt to changing situations and manage unexpected challenges.
- Teamwork and Collaboration: Willingness to assist team members and collaborate on projects. Experience in supporting team initiatives and events, such as meetings and recognition events.
- Confidentiality: Understanding of the importance of confidentiality and discretion in handling sensitive information.
- Logistics Management: Experience in coordinating logistics for meetings, events, and onboarding processes.
- Technical Adaptability: Ability to learn new software and tools quickly and efficiently.
Why Join Us?
Founded on Quaker values, Kendal has been a leader in nonprofit aging services since 1973. The Kendal Corporation supports a network of ten independent affiliate communities, promoting empowerment and collaboration. At Kendal, you will play a vital role in supporting a network that values integrity, service, and community.
At Kendal, you will find a collaborative and supportive work environment that provides various exceptional benefits that improve the overall employee experience. Our benefits package includes comprehensive healthcare plans and generous retirement contributions to support your well-being and financial security. Additionally, we offer wellness programs and professional development opportunities to help you thrive both personally and professionally.
If you are enthusiastic about supporting a mission-driven organization and meet the qualifications listed above, we invite you to submit your resume and a cover letter https://www.kendal.org/careers/
Kendal Corporation is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
