Administrative Assistant I

Job Title: Administrative Assistant I

Location: Freeport, TX

Pay: $20/hr

Schedule: Monday–Friday, 7:30am–5:00pm

Duration: Temp-to-Hire

Position Summary

Seeking a detail-oriented Administrative Assistant I to provide comprehensive secretarial, clerical, and administrative support for a busy operations team. This role will be responsible for managing daily administrative operations, supporting departmental needs, and ensuring an efficient workflow throughout the office.

Key Responsibilities

• Provide general administrative and operational support to various teams.
• Complete and maintain operational tracking spreadsheets using Excel.
• Assist with preparing and maintaining test reports and job quotations.
• Oversee vendor selection, track pricing, and coordinate office supply orders and deliveries.
• Maintain and track employee time records, vacation, sick time, and personal days.
• Coordinate the assignment of office space, computer equipment, and technology as needed.
• Act as liaison for accounts payable, human resources, workers compensation, and billing issues.
• Prepare documents, memos, reports, and presentations using Microsoft Office applications.
• Initiate and draft both routine and non-routine correspondence.
• Schedule meetings, manage calendars, and coordinate candidate interviews.
• Maintain and order office supplies; process invoices for payment.
• Support HR processes such as scheduling drug screenings, safety training, and managing badges for technical staff.
• Draft and interpret reports, safety rules, and procedural documents.
  
  

Qualifications

• High school diploma or equivalent required.
• 2–5 years of administrative or office experience preferred.
• Strong organizational and time management skills.
• Proficient in Microsoft Excel; experience with Microsoft Word and PowerPoint required.
• SAP Business One experience a plus.
• Highly accurate and efficient data entry skills.
• Ability to work independently and collaboratively.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Comfortable handling basic math operations and simple reporting.
• Experience operating standard office equipment.
  
  

Physical Demands

• Frequently required to sit, stand, walk, and use hands and fingers for data entry.
• Occasionally required to bend, stoop, kneel, or balance.
• Occasionally required to lift or move items as necessary.
• Regularly required to talk, hear, and use visual acuity for reading and computer work.
  
  

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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