Accounting Clerk

Job Title:                Accounting Clerk

Department:           Accounting

Reports to:             Accounting Manager

Classification:       Non-Exempt

Qualifications:        The Accounting Clerk must have a working knowledge of accounting principles and processes, be detail-oriented, and be proficient in Microsoft Excel. Strong verbal communication and organizational skills are required. Two years of accounting education and work experience, as well as experience with Microsoft Dynamics 365 Finance & Operations (D365), are preferred.

Position Summary: 

The Accounting Clerk prepares account reconciliations and substantiates general ledger balances for all cash accounts and other accounts as assigned. The role supports Accounts Payable invoice processing and general ledger entries and serves as backup for the Administrative Assistant.

Job Responsibilities:

Responsible for the preparation of bank reconciliations for all company accounts.  All accounts must be reconciled by the close of the month for financial reporting.

·       On a monthly basis, give Accounts Receivable Manager a list of open and/or unreconciled items identified in reconciliation process.   Review any unusual items with the Accounting Manager. 

·       On a quarterly basis, review reconciliations with Accounting Manager.   All open items must be explained and supporting documentation attached.

·       Maintain documentation as to reports and procedures used in balancing process.

·       Assist in reconciling various accounts within Microsoft D365

Assist in taking and reconciling the annual physical inventory of machines under the direction of the Equipment Accounting Manager.  Assist in preparation of discrepancy reports between physical and system and ensure that the departments provide documentation as to reason for discrepancy prior to deadline for adjustments.

Crosstrain with and cover essential job responsibilities of the Administrative Assistant, Accounts Payable clerk in their absence as assigned

Review vendor statements for assigned vendor group, for invoices more than one month old to determine if they have been received in accounts payable.  If still open, contact vendor to obtain a copy and forward to the respective department for approval

Undertake special projects as assigned.

Safeguard confidential information acquired in the course of work, and refrain from disclosing such information without written authorization from the Executive Vice President or President.

Kelly Tractor Co. serves its customers with a wide variety of machines from some of the world’s foremost manufacturers, including but not limited to: ABI Hose reels, Caterpillar, CAT Lift trucks, Genie aerial lifts, Harlo, JLG scissor lifts, Jungheinrich lift trucks, Kalmar, Mitsubishi Forklift Trucks, IMT Drill Rigs, Landpride, Link-Belt Cranes, Marden Industries, Massey Ferguson AG Tractors, Fendt Rogator, Schulte, Sullair, Sullivan Palatek, Supertrak, Terragator, Wacker Neuson, Weiler paving products and many more!
Since 1933, Kelly Tractor Co. has provided rentals, leasing, sales and servicing of all types of construction and industrial equipment to the following markets: highway and bridge building, water and sewer, land development, housing, aggregate quarries, agriculture, warehousing, seaports, marinas, and other markets.
Kelly Tractor Co. and its affiliates employ more than 500 people in South Florida and more than 150 of them provide parts and service support. The company is headquartered in a 240,000 square-foot complex in Miami, with branch locations in Davie, West Palm Beach, Clewiston, Fort Myers, Fort Pierce, Orlando (CAT/Used forklifts and Link-Belt cranes, and Mulberry (IMT drill rigs, Link-Belt Cranes).