Administrative Services Associate

Central Office

40 Hours Per Week:  260 Days Per School Year

Position Type:

Secretarial/Clerical/Administrative Assistant

Education/Qualifications:

High school diploma or equivalent, additional education in Human Resources, Bookkeeping, or a related field is required; 

Previous experience in an office environment or administrative role is preferred;

Strong organizational skills and attention to detail;

Proficiency in MS Office applications, including Word, Excel, and PowerPoint;

Excellent communication skills, both written and verbal;

Ability to prioritize tasks and manage time effectively in a fast-paced environment; 

Basic knowledge of HR processes, policies, and regulations is a plus;

Knowledge of double entry and fund accounting and the use of accounting software;

Ability to work collaboratively with team members and across different departments;

Strong work ethic and a positive attitude towards supporting the central office team and employees.

Duties/Skills/Qualifications:

Assist with recruitment by posting job openings, scheduling interviews, onboarding (setting up evaluations), and communicating with candidates;

Maintain and update employee records (filing), ensuring accuracy and confidentiality;

Learn how to prepare invoices, check extensions, billing for third parties, accounts payable, Amazon orders/reconciliations, make bill lists, assist with deposits, and write checks for general funds;

Process paperwork for new hires (onboarding), setting up evaluations, terminations, and employee status changes, following established procedures and timelines;

Assist with benefits administration, including enrollment, changes, and employee inquiries regarding benefits programs;

Support employee onboarding and orientation programs to ensure a smooth transition for new hires;

Respond to employee inquiries regarding HR policies, procedures, and programs, providing timely and accurate information; 

Prepare HR-related documents, reports, and HR management as needed;

Coordinate training sessions;

Cross-train/Back-up for Accounts Payable and Payroll;

Process FMLA documents;

Back-up to the telephone system in the administration office;

Enter and post accounting entries;

Maintain high confidentiality and professionalism when handling sevsitive HR information;

Open mail for business office;

Excellent attendance and punctuality;

Ability to relate and work effectively with parents, staff, students, and the public in a multicultural and multiracial community;
Knowledge and awareness of own cultural identity and how this influences behavior, and desire to learn about the cultural identity of others;
Ability to establish and nurture an environment that promotes cultural competence and equitable treatment of staff, students, and patrons of the District;
Ability to recognize that each person is a unique individual even as we celebrate their group cultural heritage.

Compensation/Working Conditions:
Per Administrative Agreement

Application Process:  https://kvilleps.schoolspring.com

Please send email to Mr. Eric Alcorn, Assistant Superintendent of HR; ealcorn@kvilleps.org 

We are committed to hiring talented employees to enhance the district's stance and focus on equity and inclusion for all students, employees, parents, and community members of Kelloggsville.  

Kelloggsville Public Schools does not discriminate on the basis of race, color, national origin, religion, age, sex (including sexual orientation or transgender identity), disability, marital status, military status, genetic information, or any other legally prohibited basis in its employment decisions or the provision of services.