Recruiting Associate

Position Background:

Keller Augusta is seeking a dynamic Recruiting Associate who will bring strong organizational skills and a great attitude to our executive search organization. The successful candidate will by aiding in the recruitment process from inception to the end of the search. The Recruiting Associate participates by conducting research, creating support materials, participating in client/candidate calls when needed, and keeping abreast of all stages of the recruitment process. In addition, the Associate aids the firm’s Senior Directors in all aspects of company processes, organization, and policies, to maximize productivity and workflow of the firm from the top down. The Recruiting Associate reports to the firm’s Senior Managing Director. This is a full-time position based in the Boston office.

The ideal candidate will be customer service-oriented, possess strong attention to detail, and maintain both a professional work demeanor and polished presentation. The role offers opportunity for upward mobility and the chance to get involved in multiple areas of the business in addition to the support and administrative responsibilities.

Specific Duties & Responsibilities include (but are not limited to):

• Aid recruiters with job descriptions, company profiles, presentations, and any other applicable materials for search assignments
• Support recruiters with all steps of the recruitment process from initial calls through placement
• Conduct research for Principal and Senior Directors to aid in the recruitment process, client support materials, event planning, and other pertinent areas
• Attend events and conferences when needed
• Coordinate and schedule appointments, on-site & off-site meetings and conference calls
• Take detailed and active notes on client calls; save, distribute and follow up accordingly
• Make regular updates to the internal database, ensuring accurate and detailed information is entered
• Arrange business travel/accommodations as needed
• Coordinate marketing collateral and pitch material
• Maintain applicant tracking system, job postings, and additional search tools & instruments in a timely manner
• Spearhead quarterly outreach campaigns to recently placed candidates and active clients
• Track and communicate upcoming industry and relevant non-profit/fundraiser/networking events to the team (“events calendar management”)
• Responsible for tracking candidate placements in several databases/files.
• Regularly maintain and update Airtable database to assist with relevant assignment lists and other necessary client and prospective client materials
• Generate compensation studies and analytical reports as needed
• Manage tracking and reporting of business development activities in the company’s CRM.
• Research & Outreach Support
• Assist with search-related research and candidate outreach initiatives.
• Regularly monitor job postings on LinkedIn and Indeed for market insights and opportunity tracking.
• Conduct follow-up calls and outreach to candidates responding via website inquiries.
• Generate and maintain client and prospective client profiles using Encore (Cluen) for marketing and survey outreach.
• Client & Marketing Support
• Serve as a liaison between the firm and external service providers (e.g., LinkedIn, Indeed, Constant Contact, ZoomInfo, Encore/Cluen).
• Develop and upload targeted outreach lists to Constant Contact for campaigns and newsletter distribution.
• Assist with the development of survey questions and client feedback tools.
• Update and create branded marketing and presentation materials using Adobe InDesign.
• Administrative & Operational Duties
• Update and maintain the firm’s Policies and Procedures Manual.
• Assist with basic tech support as needed.
• Compile and upload contact data from events into the CRM.
• Help create organizational charts for clients and prospects as part of business development and pitch preparation.

Qualifications:

• Bachelor’s degree.
• 1-3 years’ professional experience; (relevant internship experience acceptable).
• Ability to work effectively in fast paced environment while balancing multiple projects.
• Experience with an applicant tracking system preferred.
• Excellent computer skills: Must have experience with Microsoft Word, Excel, PowerPoint and Outlook (experience with Canva and/or Adobe Creative is a plus).
• Professional demeanor and presentation.
• Excellent verbal, written, and communication skills.
• Reliable follow-through and ability to effectively prioritize tasks.
• Flexible, team player attitude.